Vacancies

Administrative Assistant to CEO Office – The Partnership Group  

We are seeking an experienced and highly organised Administrative Assistant to provide dedicated administrative and clerical support to the CEO of The Partnership Group and CEO office. This role requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced environment, managing schedules, transcribing dictation, preparing documents, and coordinating office activities efficiently.

Key Responsibilities:  

• Provide high-level administrative support, including managing correspondence, scheduling meetings, and maintaining calendars—particularly when engaging with external stakeholders.   

• Appropriately and professionally direct incoming call and inquiries to the correct team member and handle a call sheet.   

• Proven ability to manage a high-volume email inbox, efficiently triaging queries and directing them to the appropriate internal teams and stakeholders 

• Collaborate with the Executive Assistant on diary management, accommodation, and travel arrangements to ensure efficient coordination and execution. 

• Maintain and organise records, files, and databases for efficient information retrieval.  

• Assist in organising and preparing for meetings, including taking minutes, transcribing dictation, and following up on action points.  

• Uphold strict confidentiality and ensure compliance with data protection standards.  

• Able to meet fast paced and changing requests with intelligence, calm and productivity   

Key Requirements:  

• Experience: Experience in an administrative role preferable.   

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.   

• Communication: Excellent verbal and written communication skills, with a professional and diplomatic approach.  

• Organisational Skills: Strong multitasking abilities and meticulous attention to detail.  

• Confidentiality: Proven ability to handle sensitive information with discretion.  

• Problem-Solving: A proactive, self-motivated approach with the ability to work independently.  

Preferred Qualifications:  

• Experience or understanding of / within the creative or media industry preferable.

• Familiarity with office management systems and procedures.

• Ability to adapt to high-pressure environments and shifting priorities.

Salary & Benefits:  

• Competitive salary based on experience.  

We would love to hear from you if you are a highly efficient and detail-oriented professional who excels in executive support.  

Please send your CV and cover letter to hr@theartistspartnership.com  quoting ref: AdminRC0625