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Administrative Assistant

Posted April 2nd 2024

An exciting opportunity has arisen to become a team member within Advoice (voice over ) agency located in the offices of ITG at 40 Whitfield St, W1 (nearest tube Goodge St/Warren St)
This role is an ideal opportunity for someone organised and efficient who is excited by the challenge of working for a thriving agency and has the skills to understand the intricacies of working in the dynamic and fast-paced industry of voice overs.

The ideal person will have a minimum of 1 years experience working in bookings, a studio, advertising or any creative media office.

Core Responsibilities:

1. Creating and maintaining an orderly administrative function for Advoice which includes the basics such as filing, post, taking messages, arrange meetings, book meeting rooms etc. monitor info emails.

2. Upkeep and improve where possible and appropriate Advoice financial functions around invoicing, accounts payable and liaison with relevant parties. Chasing Purchase Orders and checking they are correct. Cross referencing the po’s received with diarised jobs through to final invoicing and chasing the payment thereof until reconciliation with the bank (receipt of remittance to Advoice)
Management of talent financial process to include supplier forms, contracts and other paperwork as necessary.

3. Marketing support – to assist with social media posts/horizon scanning which means keeping an eye out for theatre/film/tv appearances.

Knowledge of wordpress/adobe software and garage band or any music editing software.
Interest in social media and website development
A team player with a good sense of humour!

You’ll be working in our main office at Whitfield Street, usual office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required.

ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, please apply – we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.

Closing Date: 2nd August 2024

Currently not accepting any more applications

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