Vacancies

Part Time Agent’s Assistant working across all departments
Collective Agents

Collective Agents are looking for a highly organised, efficient and proactive Agent’s Assistant to join our team on a part time basis.

This role is ideal for someone with strong administrative skills, excellent attention to detail and a genuine enthusiasm for theatre, television and film. You will play a key part in supporting our agents and clients, helping to ensure the smooth running of a busy office and an exceptional standard of client care.

Key responsibilities

Working closely with several agents to provide high quality administrative support, including:

• Managing incoming calls and emails, and responding or redirecting as appropriate
• Organising and uploading self tapes, and arranging auditions, meetings and Zoom sessions
• Liaising with casting directors, producers and production companies
• Managing diaries and client availability, including scheduling auditions, recalls and meetings
• Handling contracts, from issuing and tracking through to filing and logging details on our systems
• Logging jobs, raising invoices and supporting basic financial administration
• Maintaining accurate and up to date client records in Tagmin and other internal systems
• Reading and breaking down scripts, circulating information to clients and agents
• Watching clients’ work and helping to source, cut and update showreel material
• Tracking press, reviews and client news, and helping collate material where needed
• Assisting with website updates and client biographies where required
• Arranging and occasionally attending theatre trips, screenings and other industry events

Person specification

Skills and qualities

• Excellent written and verbal communication skills
• Confident and professional phone manner
• Strong organisational skills and time management
• Ability to multitask, prioritise and work calmly under pressure
• High level of accuracy and attention to detail
• A collaborative approach, with the confidence to work independently when needed
• A friendly, approachable and client focused attitude
• Discretion and professionalism when handling confidential information

Experience and knowledge

Essential

• Previous experience in a talent agency, casting office, production company or similar environment
• Strong administrative experience in a busy office setting
• Good working knowledge of Tagmin or similar client management software
• Solid understanding of the UK theatre, TV and film landscape, and a genuine interest in the industry
• Confident use of email, spreadsheets and standard office software

Desirable

• Experience handling short films, audio drama, video games, commercials or regional theatre
• Experience working with self tapes and digital file management
• Experience of basic invoicing or financial administration

Contract details