Vacancies

Assistant – Be Heard Voices (Voice Over) 

12-month Fixed Term Contract (potential to extend) Who:  Based in the heart of London, Be Heard Voices is the dedicated Voice Over division of The Partnership Group. Proudly representing a diverse and dynamic roster of professional stage and screen actors, available for all areas of Voice Over work from Video Games, Animation, documentaries, Commercials, Audiobooks and more. 

Where: Soho, London 

The Role: We have an exciting opportunity for a proactive and collaborative Assistant to join Be Heard Voices, the voice-over division of The Partnership Group. This is a varied role where you will provide high-quality administrative support to the department, ensuring the smooth running of day-to-day operations.  

We’re looking for someone who is creative, confident, and highly organised, with the drive to thrive in a fast-paced environment and the enthusiasm to contribute to a dynamic and growing team. 

 Main Responsibilities: 

 Client Administration  

• Completing onboarding for all new clients (Tagmin database, Spotlight, website, paperwork and contracts)
• Coordinating all auditions/demos pencils and putting the details into Tagmin and day viewer (calendar)
• Meeting face to face or calling clients, emailing details, liaising with the production and casting and keeping status updated
• Handle logistics for all bookings – availability, schedules, travel details 
• Updating clients Spotlight CVs, Website, Instagram, voice reels and profiles 

General Administration 

• Marketing Mailouts via Mailchimp and Canva.
• Creating and updating department newsletters for internal external clients plus the website and contact database – via Mailchimp, Canva, google keep
• Sourcing links, examples of work or press/event photos
• Organising and identifying ways to better organise and keep up to dates with trends – using google keep
• Ensuring Tagmin and day viewer (calendar) database is updated
• Take the lead with and keep on top of diary management and meeting scheduling
• Raising invoices, completing new supplier forms and tracking all incoming/outgoing payments for clients. Chasing outstanding monies and processing expenses. 

Skills & Experience: 

 Essential  

• Minimum of 2 years’ administrative experience, ideally within an agency or a fast-paced, client-facing creative environment 
• Sound knowledge of the industry and a passion for Voice Over
• Proactive with strong initiative and a willingness to learn. 
• Excellent administrative skills with a proven ability to deliver accuracy across a high volume of tasks 
• Highly organised, with the ability to prioritise and manage multiple deadlines effectively. 
• Collaborative and confident team player with a positive, solutions-focused mindset 
• Strong written and verbal communication skills 
• Professional, discreet, and experienced in handling confidential information and high-profile clients 
• Ability to remain calm under pressure
• Motivated to grow and develop within the role and wider department 
• Proficient in IT systems, including Microsoft Office (Word, Excel, Outlook, etc.) 

 Desirable  

• Experience using Tagmin, with strong organisational skills 
• Experience in marketing and managing social media platforms, particularly Instagram and LinkedIn 

What we offer

• A creative and collaborative working environment in a wonderful office in Soho!
• The opportunity to be part of an exciting team 
• The opportunity to attend Theatre and industry events
• Competitive enhanced Parental Leave Pay 
• Extra time off when the business is closed for 2 weeks over the festive period 

 Application Process

Firstly, a huge thank you for your interest in The Partnership Group!

Please send your CV to hr@theartistspartnership.com, making sure that the title of the file includes your full name and the email subject includes ‘Assistant – Be Heard Voices’ 

We receive a large number of applications, so while we can’t respond to everyone individually, we will be in touch soon if you are selected for an interview.