Vacancies

ROLE DESCRIPTION

A leading talent agency is recruiting a new role to support the CEO and his Associate in the day to day running of their office.

The role is full time and office based.

The working environment is demanding and fast paced, yet warm and collaborative.

PURPOSE

In this role, you will support the CEO and Associate with a primary focus on organisation and tracking client projects. Initiating efficiency is key.

You will have a strong “can-do” work ethic and be required to demonstrate exceptionally high levels of attention to detail.

We are looking for a passionate, personable. creative and hard-working natural problem solver, who is keen to learn and committed and excited about the opportunity to work for a rapidly growing agency, it’s CEO and one of the top tier talent teams in the UK.

DUTIES (not limited to)

o Maintaining a daily call list for CEO
o Taking calls and messages
o Email dictation
o Updating internal systems (Tagmin)
o Uploading self-tapes
o Updating client pages on our website
o Spotlight breakdowns
o Handling postal correspondence
o Script reading – engaging with scripts, analysing with opinion and breaking them down to assist the office
o Co-ordinating client pushes – bundling projects / drafting emails / updating materials / creating pitch decks
o Updating tracking lists for top clients
o Sending birthday messages and gifts to clients
o Booking restaurants, tickets, arranging flowers etc
o Liaising with other assistants to ensure the CEO is across all clients and guest lists
o Greeting visitors (when Associate is away) and offering refreshments throughout the day
o General office admin support
o Covering Associate holiday

WHAT YOU NEED (essential)

o Tech skills : experience with Canva, Tagmin, Word and Excel would be advantageous
o Excellent attention to detail and efficiency skills
o Excellent communication skills both verbal and written
o A high level of discretion is imperative
o Able to prioritise and multi-task under pressure
o A positive can-do attitude
o Capacity to work in a fast paced and changing environment
o Social media skills would be appreciated but not necessarily essential