Vacancies

An exciting opportunity has arisen for an assistant to join our Theatre department full-time. You will provide administrative support to agents and ensure the effective upkeep and management of internal systems.

Download the application pack here to find out more.

Job Title: Assistant to Theatre Agents Kara Fitzpatrick & Imogen Sarre.

This job description is a guide to the nature of the work required by the Assistant and the post holder may be required to undertake other duties appropriate to the nature of the post as agreed with their managers.

Main duties:

• Handling a high volume of emails and calls, both from clients and producers. Corresponding with clients and helping them with queries.
• Managing diaries and co-ordinating meetings for the agents and their individual clients.
• Tracking & updating information that comes in by using existing systems and databases (and updating/innovating systems as needed).
• Reviewing and administering contracts (tracking the status of contracts, circulating for signature, chasing up as necessary and ensuring we have fully executed copies)
• Putting together booking notices using information from contracts regarding details of payments to be invoiced. Working with accounts team to chase payments and support with additional administrative finance queries.
• Organising theatre tickets for agents, and both international and domestic travel for agents and clients and creating itineraries for festival attendance and press night visits.
• Keeping client bios and CV’s up to date both internally and on the website.
• Maintaining social media and composing posts to promote client’s work.
• Taking minutes in meetings and sending out scripts on behalf of the agents to Theatre, TV and Film producers.
• Creatively engaging with the theatre industry & new work, i.e. reading and seeing un-represented writers’ and directors’ work, as well as clients’ work, and feeding back. Building an understanding of different theatres and producers.

PERSON SPECIFICATION

 Ideal candidate will have:

• A passion for theatre and knowledge of the theatre industry.
• Computer literacy, with familiarity with Microsoft Office programs, & a personable phone manner.
• Excellent communication and interpersonal skills
• High level of accuracy and attention to detail in your work.
• Exceptional organisational and time management skills – ability to multi-task and work under pressure and prioritise effectively
• Experience of working collaboratively and as a team player
• An ability to maintain confidentiality
• A flexible approach to problems – a person who can learn quickly
• A strong work ethic and willingness to work some additional hours (e.g. theatre trips)

Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.

TERMS AND CONDITIONS

Hours:                          37.5 hours per week, plus a 1 hour unpaid daily break usually 10am – 6.30pm Monday – Friday, based at our offices in London.

Due to the nature of this role some evening work will be required, and you may be asked to work additional hours from time to time.

Contract:                             Full time permanent, subject to 3 months’ probationary period.

Starting Salary:              c. £28,000 per annum, depending on experience.

Annual Leave                20 days per annum, plus bank holidays, plus a 2 week Christmas closure rising after 3 and 10 years’ service.

Location                               Primarily based at the Casarotto Ramsay office in London, with the possibility of some remote working.

Pension:                               The company will match the contribution of the employee to a maximum of 5%

Other Benefits:

• Tickets to client productions.
• Interest free cycle to work scheme, subsidised gym membership.
• Private health insurance after two years’ service.
• Travel insurance after two years’ service.
• Non-contractual company bonus scheme.

Closing date: 3 August 2025