Vacancies

Position Overview

Michelle Blair Management is looking for a highly organised and proactive Executive Assistant to provide dedicated support to the Senior Agents within our Talent Department. This role is central to ensuring the day-to-day operations run smoothly, managing communication, scheduling, and administrative functions across the department.

You will also work with the wider team and handle a significant amount of independent work. The ideal candidate is someone who thrives in a fast-moving environment, can anticipate needs, and is confident making decisions to keep processes running efficiently.

Part time – 3 days per week initially

Key Responsibilities

Executive Support

• Oversee the Senior Agents diaries, appointments, travel, and general schedule
• Manage and prioritise emails, calls, and messaging, responding or redirecting as appropriate
• Act as the first point of contact, screening enquiries and determining which issues require escalation
• Prepare documents, briefing packs, minutes and communications on behalf of the Senior Agents

Department & Talent Coordination

• Support the Senior Agents in managing client-related administration and communication
• Coordinate ongoing projects and maintain clear information flow between Agents, Assistants, and external contacts
• Track deadlines, follow up on outstanding actions, and ensure accurate records are kept
• Assist with casting-related tasks, meeting arrangements, and documentation where required

Operational & Administrative Duties

• Organise internal and external meetings, including preparing agendas and materials
• Maintain departmental systems, files, and databases to support efficient workflow
• Assist in improving processes and supporting the operational needs of the Talent Department
• Ensure the Senior Agents are fully briefed and prepared for daily commitments

Skills & Attributes

• Exceptional organisational skills with the ability to multitask effectively
• Excellent written and verbal communication
• A high level of integrity and precision, especially when handling sensitive information
• Able to work calmly under pressure and adapt quickly when plans change
• Strong initiative with the ability to make decisions and problem-solve independently
• Proactive, motivated approach to work
• Professional, discreet, and confident handling sensitive information
• A genuine interest in the entertainment industry, including film, TV, and theatre

Experience

• Previous administrative experience required
• Experience in a talent agency, casting office, production company, or entertainment environment is advantageous
• Background as a Personal Assistant or Executive Assistant or working in Operations is especially relevant

Salary – Competive/dependant on experience

Start date – To be discussed

Location – Central London office but we are also happy to discuss hybrid working if required.

Application deadline –  Friday 5th December 2025

Please send a CV and covering letter to – jobs@michelleblairmanagement.co.uk

Michelle Blair Management welcomes applicants from all backgrounds and are dedicated to fostering an inclusive workplace. We do not discriminate based on disability, ethnicity, age, colour, nationality, sexual orientation, gender identity or any other protected characteristic.