Vacancies

Job Title: HR Assistant
Company: United Agents
Contract: Full time
Start Date: ASAP

Location: Soho
Reports to: HR Manager

Where: Located in the heart of London’s bustling and creative Soho, United Agents is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre, and comedy.

About the job

We have an exciting opportunity for a proactive individual with an appetite for working in a fast paced, creative environment with an energetic, passionate, and varied team.

The ideal candidate will have the ability to communicate at all levels, show initiative, be action oriented, enthusiastic, and resilient. This is a hands-on operational role that requires you to be in the office 5 days per week, the hours of work are 10am – 6pm with an hour for lunch.

Key responsibilities

Provide full administrative support to the Head of HR and the HR Manager.
Manage the recruitment, cover diary and provision of feedback to a team of 12 Floating Assistants under the supervision of the HR Manager.
Assist the HR Manager and the Head of HR with all other recruitment including, greeting candidates at reception, taking them to the interview room, booking rooms for interviews and advertising jobs on the relevant job sites and platforms.
Manage a high volume of emails and respond within a reasonable timeframe, escalating any high level or complex queries to the HR Manager and Head of HR.

Be responsible for the onboarding of all new starters, including meeting and greeting on their first day, providing the new starter with a UA welcome pack, assigning a buddy, organising a training schedule, liaising with Heads of Department where necessary.
Oversee end-to-end payroll processing, including gathering and submitting monthly payroll changes within deadline, ensuring changes are processed accurately and all supporting documentation is filed as required.
Preparation of Maternity/Paternity/SPL payment schedules for payroll purposes and ensure they are communicated and processed accurately.
Administering payroll related benefits which include Childcare Vouchers, Season Ticket Loans and Cycle to Work and the Nursery scheme.
Collaborate with the Finance department to ensure accurate and consistent data flow and reporting in Bamboo (UA company intranet) and finance systems.
Prepare ad hoc reports and analysis as required related to payroll and benefits.
Manage the weekly temp payroll by collecting timesheets from temporary workers, ensuring the timesheet has been signed by both the temp and the Head of Department. Add the weekly hours, calculate the weekly pay, and tax deductions and ensure the information is submitted to Finance within by the weekly deadline.
Manage all holiday records on Bamboo, ensuring all holidays are logged and monitoring any holiday carry over.
You have full responsibility for providing the holiday audit to Finance on an annual basis.
The emphasis of this role is taking action and getting things done, you will act as a point of contact to all members of staff under the supervision of the HR Manager and the Head of HR.

Key skills

Scrupulous attention to detail
Have the ability to multitask and prioritise work
Must have the ability to work accurately and at a fast pace
Excellent communicator at all levels
Emotional intelligence
Essential

CIPD qualified
Experience of working in fast paced environment
Experience of dealing with a high volume of administrative tasks and emails
Experience of managing payroll, pensions, and benefits
Experience of managing the recruitment process end to end
Desirable

Experience of working in a creative environment
Closing date for applications 12pm Wednesday 10th April.

United Agents are committed to diversity, and we encourage applications from those who are currently underrepresented in our own workforce and wider industry. We welcome all applications however you identify and whatever your background.

To apply:
https://unitedagents.bamboohr.com/careers/84