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Operations Coordinator

Posted September 14th 2021

THE COMPANY
Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York.

Avalon, Artist Rights Group (ARG) and The Agency represent a prolific roster of artists including comedians, actors, presenters, writers and directors. Avalon’s numerous ground-breaking returning television shows currently in production include: Not Going Out (BBC), the UK’s longest running sitcom on air; Taskmaster (Channel 4), the BAFTA-winning hit entertainment format showing in 100 countries; multi Emmy-winner, Last Week Tonight with John Oliver (HBO); The Russell Howard Hour (Sky), the network’s most successful entertainment show launch since 2010; Starstruck, a new sitcom from the 2018 Edinburgh Comedy Award winner Rose Matafeo (HBO Max/BBC); Everything’s Gonna Be Okay, from creator Josh Thomas (Freeform); Breeders, a sitcom starring Martin Freeman and Daisy Haggard (FX/Sky); a new series of the iconic British satirical puppet show, Spitting Image (BritBox UK); and multiple comedy specials for Amazon Prime Video, HBO Max and Netflix.

Other landmark Avalon shows include BAFTA winning and multi Emmy nominated Catastrophe (Amazon Prime Video/Channel 4), Fantasy Football League (BBC/ITV), multi BAFTA-winning TV Burp (ITV), and Workaholics (Comedy Central USA). Avalon also distributes its catalogue of programmes to over 150 countries worldwide. Avalon has produced many globally successful podcasts and is at the top of the UK iTunes chart with the multi-award-winning Shagged. Married. Annoyed by Chris and Rosie Ramsey.

As a leading promoter of live comedy, Avalon produced Newman and Baddiel: Live at Wembley, the UK’s first arena comedy show; Jerry Springer: The Opera, the first West End show to win all four UK ‘Best New Musical’ awards; and has continued to produce and promote live shows globally, as well as promoting more winners and nominees of the prestigious Edinburgh Comedy Award than any other company.

THE ROLE
This role will assist the Global Director of Operations & HR, HR Administration Manager and Operations Manager with the smooth running of the Operations Department focusing on Facilities and HR.

HR duties:
• Assist with advertising jobs
• Scheduling interviews
• Managing responses to all applications
• Sending reference requests
• Personnel information entry onto People HR portal

Training:
• Support in maintaining records of all training delivered
• Assist with implementing D&I training
• Research of possible training partners

Work experience and Internship:
• Manage relationship with our partners
• Manage company’s work experience and internship programmes

Assisting The Global Director of Operations & HR:
• Diary Management
• Executive Weekend arrangements
• Administrative support

Operational Duties:
• Training Receptionist and Operations Assistants
• Assist with ensuring our COVID-19 protocol and risk assessment are adhered to at all times by staff, visitors and contractors
• Maintain up-to-date supplier contacts, contractor documentation and file records
• Co-ordinate intranet updates
• Assist with the content and design of the monthly newsletter
• Oversee that the Avalon office is always immaculate and presentable, including meeting rooms
• Provide logistical/general support with any internal office moves
• Assist with building and equipment maintenance schedules, including responding to urgent maintenance calls
• Maintain equipment and supply needs, including furniture, kitchen supplies and office equipment / stationery
• Manage, review and improve current archiving system
• Have an understanding and appreciation of health and safety regulations and the ability to apply these practically and effectively
• Covering for Receptionist and Operations Assistants as and when needed

THE CANDIDATE
We welcome applications from candidates who demonstrate the following:

• Minimum of 2 years’ experience in HR/office administration
• Excellent people and communication skills
• Experience working in a busy office
• Ability to maintain confidentiality
• Professional and self-motivated
• Positive attitude and maturity
• Able to work independently
• Attention to detail

Avalon is an equal opportunities employer.

Currently not accepting any more applications

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