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Receptionist

Posted September 14th 2021

We’re seeking an enthusiastic professional to fulfil this full-time role. You will need to be a detail-oriented and personable multi-tasker who, ideally, has some experience in a fast-paced office setting. Working alongside two Operations Assistants, you’ll report into the Operations Manager.

The hours of work are normally on a rotation basis of 8.00am to 5.00pm, 9.00am to 6.00pm and 10.00am to 7.00pm, with an hour for lunch. However, the hours are currently amended to 8.30am to 5.30pm, 9.00am to 6.00pm and 9.30am to 6.30pm whilst the office returns to full capacity.

THE COMPANY
Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York.

Avalon, Artist Rights Group (ARG) and The Agency represent a prolific roster of artists including comedians, actors, presenters, writers and directors. Avalon’s numerous ground-breaking returning television shows currently in production include: Not Going Out (BBC), the UK’s longest running sitcom on air; Taskmaster (Channel 4), the BAFTA-winning hit entertainment format showing in 100 countries; multi Emmy-winner, Last Week Tonight with John Oliver (HBO); The Russell Howard Hour (Sky), the network’s most successful entertainment show launch since 2010; Starstruck, a new sitcom from the 2018 Edinburgh Comedy Award winner Rose Matafeo (HBO Max/BBC); Everything’s Gonna Be Okay, from creator Josh Thomas (Freeform); Breeders, a sitcom starring Martin Freeman and Daisy Haggard (FX/Sky); a new series of the iconic British satirical puppet show, Spitting Image (BritBox UK); and multiple comedy specials for Amazon Prime Video, HBO Max and Netflix.

Other landmark Avalon shows include BAFTA winning and multi Emmy nominated Catastrophe (Amazon Prime Video/Channel 4), Fantasy Football League (BBC/ITV), multi BAFTA-winning TV Burp (ITV), and Workaholics (Comedy Central USA). Avalon also distributes its catalogue of programmes to over 150 countries worldwide. Avalon has produced many globally successful podcasts and is at the top of the UK iTunes chart with the multi-award-winning Shagged. Married. Annoyed by Chris and Rosie Ramsey.

SPECIFIC DUTIES
• Answering and directing all calls
• Meeting and greeting clients – signing all visitors into the visitors’ book
• Ensuring COVID-19 health declaration forms are completed and taking temperature checks, thereby helping to ensure our COVID-19 protocol is adhered to at all times by staff, visitors and contractors
• Organising refreshments in liaison with the Operations Assistants
• Ordering national and international couriers and bikes and cross charging accordingly to the relevant departments
• Maintaining a bike and courier book spreadsheet (national and international) with all bookings and cross checking with invoices
• Organising cabs, etc, for clients and visitors where necessary
• Updating the Avalon intranet across starters and leavers and, in liaison with the Operations Manager, ensure all copy is current and correct
• Assisting with content and design for the monthly staff newsletter
• Setting up new starters across company training, including DSE, home risk assessments, GDPR and Return to Work
• Responsible for the presentation and functionality of reception at all times, reporting any faults to the Operations Manager
• Keeping client contact lists updated and distributing when necessary
• Assisting the Global Director of Operations & HR with invoice checking against delivery notes
• Relieving night security from reception when on the early 8.30am shift and handing over to security at 6.30pm if working the late shift

KEY ATTRIBUTES
• Personable, professional and presentable
• Ability to work independently
• Self-motivated with a keen eye for detail
• Excellent verbal and written skills

We’re an equal opportunities employer and are keen to encourage applications from individuals from under-represented groups.

Currently not accepting any more applications

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