Vacancies

Noel Gay is looking for an Admin Assistant to assist all departments within the agency, representing a broad range of creative talent. You will become totally involved with the running of the office systems and a key lynchpin within the busy ‘office’.

Full time, Monday to Friday currently remote with one day a week in Central London.

Duties will include:

• Creating invoices using Tagmin
• Chasing outstanding payments and accessing payment portals
• Checking invoices are correct and sending after approval by agents
• Administration of basic contracts, including sending/receiving/editing, under guidance from an agent and as directed
• Updating company digital and social media platforms including X, YouTube, Instagram & LinkedIn. This will include suggesting posts, sourcing materials, writing copy to be approved by an agent and creating posts
• Updating the website, including client biogs and news section
• Helping to source and compile material for client showreels
• Being first line of contact, receiving incoming reception emails and distributing them as appropriate
• Updating internal diaries including client diaries and team calendar
• Creating weekly round-up emails for Agents
• Research for agents, as directed
• Booking cars and couriers
• Distributing representation requests appropriately and replying to them as directed
• Organising internal and external Zoom and face-to-face meetings
• Adding all AV checks, tapes and meeting requests into Tagmin
• Sending commercial audition requests to clients through Tagmin
• Due to the nature of working with a busy team across different departments, the ability to prioritise and balance your workload, and to be able to work to clear deadlines
• Keeping industry and client contacts up to date
• Keeping the general company files up to date, in a tidy and orderly/accessible manner

The successful candidate will have:

• Previous office experience, ideally within a similar environment
• Strong interest in and experience on digital platforms including all key social media
• Good telephone manner
• Good numeracy and writing skills
• Upbeat personality, able to interact with people at all levels
• Discretion
• Meticulous attention to detail
• A can-do attitude
• A willing self-starter who is happy to take on a variety of tasks
• A knowledge of using Microsoft Outlook, Word, Excel & Powerpoint, and Google (including Drive and Calendars)
• Not necessary as training can be provided, but ideal candidate will have knowledge of using Tagmin, Spotlight, iMovie, Mailchimp and Adobe

Please send a covering letter and CV with details of any notice period to Reception@noelgay.com by Monday 9^th February.