Vacancies

Noel Gay is looking for an Admin Assistant to run the reception desk and assist all departments within the agency, representing a broad range of creative talent. You will become totally involved with the running of the office systems and a key lynchpin within the busy ‘office’.

Full time, Monday to Friday, currently fully remote with the occasional ‘In Town’ day.

Duties will include:

• Being first line of contact for telephone calls
• Receiving incoming reception emails and distributing them as appropriate
• Updating client diaries
• Distributing representation requests appropriately and replying to them as directed
• Keeping industry and client contacts up to date
• Keeping the general company files up to date, in a tidy and orderly/accessible manner
• Research for agents
• Booking cars and couriers
• Organising Zoom and FTF meetings
• Administration of basic contracts, including sending/receiving/editing, under guidance from an agent and as directed
• Updating company social pages, including the website
• Writing news stories for website
• Creating invoices using Tagmin
• Chasing outstanding payments
• Compiling material for showreels
• Adding all AV checks, tape and meeting requests into Tagmin
• Sending commercial audition requests to clients through Tagmin

The successful candidate will have:

• Previous office experience, ideally within a similar environment
• Due to the nature of working with a busy team across different departments, the ability to prioritise and balance your workload, and to be able to work to clear deadlines
• Good telephone manner
• Good numeracy and writing skills
• Upbeat personality, able to interact with people at all levels
• Meticulous attention to detail
• A can-do attitude
• A willing self-starter who is happy to take on a variety of tasks
• A knowledge of using Microsoft Outlook, Word, Excel & Powerpoint, and Google (including Drive and Calendars)
• Not necessary as training can be provided, but ideal candidate will have knowledge of using Tagmin, Mailchimp, and Adobe

To apply, please send through your CV and cover letter to the email address provided outlining why you think you’d be suited to the role. Please subject your email as ‘Admin Assistant Application.’ We look forward to hearing from you.