Vacancies

Talent Assistant

12-month Fixed Term Contract

Who: A division of The Partnership Group, The Artists Partnership (TAP) is one of the UK’s leading agencies representing some of the most prominent talent in Film, TV and Theatre.

Where: Soho, London. Please note this role is office based.

The Role: We have an exciting opportunity for a committed, hardworking and collaborative Assistant to support one of our Senior Agents and their Senior Assistant. You will be responsible for providing high quality administrative support for an exciting list of established actors and rising stars.

This is an entry level role. It would suit someone who has administrative experience in a fast-paced environment and is looking for their start in the agency world. It will also suit someone who has completed an internship/work experience or studied in a creative field.

Main Responsibilities (not limited to):

 Client Administration

• Updating client details
• Keeping all client biographies up to date
• Updating clients’ Spotlight, Website and IMDb Pages
• Maintaining client materials on Canva and Linktree
• Creating client Showreels and maintaining Vimeo showcases
• Logging client Availability Checks, Meetings, Self-Tapes and Offers
• Client invoicing
• Maintaining client diaries
• Collating client reviews and publicity

Personal Assisting

• Diary management and meeting scheduling (inc. Zoom)
• Organising travel
• Maintaining a call list and urgent actions list for the Agent
• Managing agent expenses

 General Administration

• Updating department newsletters, website and internal databases (inc. Tagmin)
• Maintaining a reading list for the agent and office
• Script reading and breakdown writing
• Organising press night tickets, invites, flowers etc. and theatre invitations
• Drafting emails
• Greeting visitors and offering refreshments
• Coordinating social media posts
• Dealing with post and fan mail
• Covering senior assistant holidays
• General phone support when required
• General office admin support

Skills & Experience:

Essential

• Experience in an administrative role in a fast-paced environment or has completed an internship/work experience or studied in a creative field
• A keen interest in Film, TV and Theatre and a willingness to read scripts and immerse themselves in the industry
• Proactive with good initiative and a genuine willingness to learn
• Exceptional administrative skills and the ability to work with accuracy across a high volume of tasks
• Highly organized, with the ability to prioritize and multitask effectively
• Collaborative team player with a positive, solutions-focused mind-set who stays calm under pressure
• Strong written and verbal communication skills
• Professional and discreet when dealing with confidential information and high-profile clients
• Very proficient in IT systems, including Microsoft Office (Word, Excel, Outlook, Sharepoint etc.) and the ability to pick up new systems easily

 Desirable  

• Experience of working in a Talent Agency, Casting Office, Production Company or related organisation
• Experience of Tagmin, Canva, Linktree, Vimeo, Website Builders and Film Editing Software

What We Offer:

• A creative and collaborative working environment in a wonderful office in Soho
• The chance to join an exciting, growing agency and work with one of our Senior Agents
• The opportunity to attend theatre, screenings and industry events
• Extra time off when the business is closed for 2 weeks over the festive period

Application Process

Firstly, a huge thank you for your interest in The Partnership Group!

Please send your CV to hr@theartistspartnership.com, making sure that the title of the file includes your full name and the email subject includes ‘Assistant – Entry Level’

We receive a large number of applications, so while we can’t respond to everyone individually, we will be in touch soon if you are selected for an interview.