Vacancies

Full time agent’s assistant to 2 x agents at boutique agency representing a range of award-winning TV & film writers, producers and directors. The candidate should have a minimum of a year’s experience in an administrative role, ideally within the film/TV industry. The role offers an exciting opportunity to gain hands-on experience as part of a small team, with training to be provided. The ideal candidate will be given the opportunity to develop and grow within the company, taking on more responsibilities over time.

The position is full time for a fixed term 12 month contract, with the potential of a contract extension or permanent position thereafter for the right candidate. Salary: £20,000 per annum.

Training will be in person at a mutually agreed location, and thereafter this will be a remote working role initially (company laptop and phone will be provided), with the potential for a London based office/desk further down the line. Being London based is not essential, but ideally the candidate will be within commuting distance.

Duties include:
• PA duties: managing the 2 x agents’ diaries, booking meetings and lunch appointments, and general support to the MD and Associate Agent.
• Dealing with general enquiries e.g. rights queries, questions from producers looking for writers or directors, finding out from producers whether they’re looking for writers on a particular show etc.
• Updating the agency website with the agents’ clients’ news on the home page, client page, and the individual client CVs, as well as maintaining the agency Twitter page.
• Assisting with development of client work/projects and submitting client work to producers, chasing responses and updating submission trackers.
• Dealing with client contracts administratively; issuing, sending out for signature, tracking, and logging on the agency systems when fully executed.
• Drafting client payment remittances and invoices for internal agent approval and sending them out as instructed, logging on the agency systems.
• Data entry on bookkeeping software Xero.
• General office administration; filing, maintenance of office supplies and equipment, answering phone calls.
• Reading script submissions from potential writer clients and writing readers reports.

Essential Skills:
• Minimum of one year’s experience in an administrative role
• Thorough knowledge of all Microsoft Office Packages; Word, Excel and Outlook – advance MS Excel knowledge is ESSENTIAL as our agency systems use Excel-based databases.
• Excellent numeracy skills
• Familiarity with web content management systems and social media platforms
• Both Mac and PC literacy.
• Strong attention to detail
• The ability to multitask and good organisational skills
• Dynamic positive approach
• Must be able to work well under pressure and to deadlines
• Fast learner
• Good time keeping
• Good communication skills and confident telephone manner

Desirable skills:
• Some script-reading experience or a script-writing qualification.
• Some basic bookkeeping experience
• Literary or film/TV agency experience

To apply, please send a CV and covering email to Katie Snaydon at katie@gemmahirst.co.uk