Management Assistant
– Posted February 27th 2023
Job Title: Management Assistant
Company: Avalon Management
Location: London
Reports to: Manager (Richard Allen-Turner) and Lee Hammerman (Manager)
Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York.
Avalon, Artist Rights Group (ARG) and The Agency represent a prolific roster of artists including comedians, actors, presenters, writers and directors. Avalon’s numerous ground-breaking returning television shows currently in production include: Not Going Out (BBC), the UK’s longest running sitcom on air; Taskmaster (Channel 4), the BAFTA-winning hit entertainment format showing in 150 countries; multi Emmy-winning, Last Week Tonight with John Oliver (HBO); The Russell Howard Hour (Sky), one of the network’s most successful entertainment show launches since 2010; Starstruck (HBO Max/BBC), a sitcom from Edinburgh Comedy Award winner Rose Matafeo; Buffering (ITV), a sitcom co-created by and starring BAFTA-winning comedian and voice of Love Island, Iain Stirling; Breeders, the comedy series starring Martin Freeman and Daisy Haggard (FX/Sky); the immediately recommissioned, The Chris & Rosie Ramsey Show (BBC); a brand-new series of the iconic comedy football show blending football fanaticism with celebrity chat, Fantasy Football League (Sky); and multiple comedy specials for Amazon Prime Video, HBO Max and Netflix.
Other landmark Avalon shows include BAFTA winning and multi Emmy-nominated Catastrophe (Amazon Prime Video/Channel 4), multi BAFTA-winning TV Burp (ITV), and Workaholics (Comedy Central USA). Avalon also distributes its catalogue of programmes to over 150 countries worldwide. Avalon has produced many globally successful podcasts and is regularly at the top of the UK iTunes chart with the multi-award-winning Shagged. Married. Annoyed by Chris and Rosie Ramsey.
As a leading promoter of live comedy, Avalon produced Newman and Baddiel: Live at Wembley, the UK’s first arena comedy show; Jerry Springer: The Opera, the first West End show to win all four UK ‘Best New Musical’ awards; and has continued to produce and promote live shows globally, as well as promoting more winners and nominees of the prestigious Edinburgh Comedy Award than any other company.
THE ROLE
Oversee smooth running of both Manager’s office and schedule/diary management, handling
clients’ projects and inbound enquiries, and central management systems and processes:
SPECIFIC DUTIES:
– First point of call for all general clients’ enquiries for both Richard Allen-Turner and
Lee Hammerman clients
– Management of all work enquiries for clients, ascertaining all relevant information such
as fees, dates etc
– Keeping on top of requests, offers, contracts and industry news and communicating
internally
– Maintaining good relationships with clients, ensuring all their diaries are up to date and
that Manager is informed of any queries and new ideas
– Fielding of all internal enquiries from the live, marketing, press department and Avalon
Television production
– Liaising with Clients and producers submitting materials and setting up calls and
meetings.
– Seeing clients’ projects through from contracting stage through to invoicing, money
collection and final payment to clients, including administrating contracts and invoices
for clients and negotiating basic terms.
– Making all necessary arrangements for clients to carry out work obligations including
liaising with production teams to organise travel & itineraries
– Accompanying clients when necessary to live shows, public appearances and
recordings
– Writing and updating clients’ biographies
– Identifying relevant opportunities for clients and pitching them for work where
appropriate
– Manage weekly catch ups with Manager and keep on top of clients’ reporting,
– Oversee organising & filing all clients’ administration including correspondence,
contracts & payment info, delegating when appropriate
– General running of Manager’s office, including handling of calls, messages and
helping Manager to prioritise
– Liaising with MD’s personal PA on diary/scheduling, event planning
– Diary management and arranging travel/meetings/schedule for manager where
necessary
– Support MD during his television executive producing duties, by acting as the first port
of call for all clients and handling management workload in his absence.
– Processing expenses for MD and Manager with the finance team.
THE CANDIDATE
– Experience of working in a fast paced, successful agency/ management company
– Experience of and comfortable working with high level, busy talent
– Understanding and interest in both television production and live comedy advantage
– Enthusiastic and fast learner with keenness to take on new projects
– A calm demeanour, composed and unflappable under pressure
– Mature and ability to handle sensitive information with discretion
– Ability to retain detailed information
– Excellent organisation skills and attention to detail
– Ability to multitask and be flexible
– Excellent people skills, effective verbal communication including the ability to relate
well with others and ability to adapt style as needed
– Ability to work independently as well as part of a team, think creatively, manage own
time and take initiative to drive projects
– Ability to instigate, improve and constantly refine working systems of Manager’s office
We’re an equal opportunities employer and are keen to encourage applications from individuals
from under-represented groups.
Recruitment@avalonuk.com
