Agent’s Assistant – Technicians Department – Below the Line

– Posted July 4th 2022

United Agents LLP (UA) is London’s leading talent agency encompassing the worlds of film, TV, books, theatre and comedy. Founded in 2007, it has become the largest agency of its kind in the UK representing established and emerging artists.

UA is unparalleled in the industry and has been the driving force behind the careers of many award-winning names.

We are looking for a full time Assistant to support an Agent within the Technicians Department who represents below-the-line talent in film and television. Clients represented in this office include Directors of Photography, Production Designers, Costume Designers and Editors. This is a lovely opportunity to grow and develop your skillset as an Assistant in a busy, fast-paced office.

Responsibilities:

-Handling a high volume of emails and calls from productions and clients
-Updating CVs and managing each client’s website page
-Arranging and following up on client meetings
-Ensuring that the projects database is up to date and accurate
-Processing contracts, issuing invoices and keeping track of monies   
-Providing full administrative support to the agent and the office as a whole  
-Diary management for the office, the agent and the clients 
-Booking international and domestic travel for the agent and sometimes for clients too 
  
Qualities and Skills:  

-Trustworthy and accurate as will be dealing with highly confidential material and client information
-Outstanding communication and organisational skills
-Very strong attention to detail
-Positive, can-do attitude with a real interest for film and television
-Being able to work well with other members of the department    

We are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, ethnic origin, sexual orientation, gender identity or any other basis.

Closing date: 5pm, Friday 8th July 2022

Please apply here via the link:

https://unitedagents.bamboohr.com/jobs/view.php?id=44&source=aWQ9MTU%3D

Accounts Junior

– Posted July 1st 2022

ACCOUNTS JUNIOR
A leading talent representation company are recruiting a new role for the business to support its exciting plans for growth. Based in London, the working environment is collaborative and friendly. They are looking for someone who is equally passionate about both finance and the arts.

The Role:
In this role, you will be supporting the Head of Finance with general accounting duties. As their Accounts Junior, you will be assisting with general ledger account reconciliations, as well as providing assistance to the Finance team with ad-hoc tasks.
They are looking for a passionate, hard-working person who is excited about the opportunity to work for a rapidly growing agency which is home to some of the world’s most renowned actors, writers, directors and creatives:

Duties:
• Assisting with the Sales and Purchase ledgers
• Assisting with bank account reconciliations and credit control
• Helping with VAT and FEU returns
• Assisting with payroll duties
• Ad-hoc duties supporting the Head of Finance

What you need (essential):
• Strong organisation skills
• Excellent attention to detail
• Confident communicator
• Solid understanding of bookkeeping
• Creative industry experience (acting industry preferable)
• Knowledge of SAGE
• Good Excel & Word skills.

What we’d like to see (bonus):
• Knowledge of Tagmin
• Experience in a fast-paced environment

To apply, please send your CV and cover letter to applications@theartistspartnership.co.uk. Any applications sent to other emails addressed might not be accepted.

applications@theartistspartnership.co.uk

Experienced Talent Assistant

– Posted July 1st 2022

JOB DESCRIPTION

A leading agency is recruiting a new role for the business to support its exciting plans for growth. Based in London, the working environment is collaborative and friendly. They are looking for someone equally passionate about both administration and the arts.

Job Purpose:
In this role, you will be supporting two Associate Agents within Roger Charteris’ busy office to ensure the clients receive the best possible service. As their assistant, you will need to have some experience to hit the ground running in this fast-paced team. You will be working on a list of established clients and an exciting growing list of up-and-coming talent too. They are looking for a passionate, hard-working person who is excited about the opportunity to work for a rapidly growing agency and take their career to the next level.

Duties (some of):
o Reading scripts and providing breakdowns
o Answering calls; speaking to and dealing with clients and industry professionals
o Support with scheduling client’s diaries with auditions, ADR, travel, press etc
o Handling queries for and on behalf of clients
o Tagmin admin, including auditions, tapes, invoicing and diaries
o Editing clips and showreels
o General admin support and office responsibilities such as diary management, office expenses, booking travel and conference calls
o Office duties (shared among assistants)

What you need (essential):
• At least two years of experience at a Talent Agency
• A knowledge of and relationship with Casting Directors and their assistants
• Basic PACT/Equity contract knowledge
• Spotlight knowledge
• Experience in a fast-paced environment
• Knowledge of Tagmin or similar
• Great organisation and communication skills (both written and verbal)
• A positive can-do attitude

What we would like to see (bonus):
• Experience assisting two agents

To apply, please send your CV and cover letter to applications@theartistspartnership.co.uk. Applications sent to any other email address might not be accepted.

applications@theartistspartnership.co.uk

Receptionist

– Posted July 1st 2022

RECEPTIONIST – Entry-level position

A leading agency is recruiting a new role for the business to support its exciting plans for growth. Based in London, the working environment is collaborative and friendly. They are looking for someone equally passionate about administration and the arts.

The Role:
In this role, you will be the first port of call for all our visitors in the office and on our very busy phones. This role involves providing effective, efficient, and professional hospitality, together with some administrational duties, such as monitoring stationery supplies, and office supplies, distributing post, and booking couriers.
They are looking for a passionate, hard-working person who is excited about the opportunity to work for a rapidly growing agency which is home to some of the world’s most renowned actors, writers, directors and creatives:

Duties

• To be the first point of contact for all visitors to the office. Greeting everyone in a friendly and professional manner and informing the relevant people of their arrival as quickly as possible.
• To ensure that all calls are answered promptly and professionally, with a smooth transition from the main switchboard to the relevant department.
• Sort through the daily incoming post and process outgoing post. Ensure parcels received are logged and distributed to the correct person/department.
• Assist with the management of employee & contractor access passes.
• To maintain and order stationery, printer ink cartridges/toners and refreshments.
• To assist with our social media platforms
• To assist with any ad-hoc office management requirements.

What you need (essential):
• Strong communication skills through a variety of means
• Excellent interpersonal and customer relation skills to ensure a seamless and memorable experience, proactively resolving any challenges that may arise
• High attention to detail and accuracy – great at managing one’s own time

What we’d like to see (bonus):
• Customer service experience
• Social Media content
• Experience in a fast-paced environment

Please send your CV and Cover Letter to applications@theartistspartnership.co.uk. If this is sent to any other email address your application might not be accepted.

applications@theartistspartnership.co.uk

Team Assistant – Dramatists’ department

– Posted June 28th 2022

Berlin Associates is one of the UK’s best known boutique agencies for film, television and theatre. Based in our warehouse-style office off Bermondsey Street at London Bridge, we represent and manage a select list of prestigious and up-and-coming writers, directors, producers, designers, composers and below-the-line talent. Due to increasing demand, our vibrant and exciting dramatists’ department is looking for a confident and dedicated team assistant.

The Job:

Face of the agency… The role will involve answering the phone, greeting guests, running errands, fielding daily enquiries and generally acting as the face & voice of Berlin Associates to the outside world. This also means keeping our client bios and website up to date alongside being across our company socials. The selected applicant will be confident, well-presented and friendly.

The basics… This is an administrative role, supporting the day-to-day workload of the dramatists’ agents and our office manager. Our work revolves around the negotiation and implementation of client contracts, and so we require someone with an eye for detail to file and manage executed contracts and track payments and invoices. Another key aspect of this role will be supporting our agents in the exploitation of subsidiary rights, particularly across amateur and foreign theatre rights.

Creative… As the selected applicant will be supporting the dramatists’ department, an instinct and passion for reading scripts and working with writers is essential. Alongside reading client work and crafting feedback, you’ll be supporting our submissions team to service our open submission policy and help the agency find and take on new clients. This can involve representing the agency at screenings, showcases and plays.

Who we’re looking for… The only required qualifications are GCSEs (or equivalent) in English and Maths. Our clients’ work brings us into contact with a huge cross-section of the creative industries, in the UK and internationally, and as a result the role will require strong organisational and multi-tasking skills, the ability to prioritise and use initiative as well as presentation and customer-facing skills. We actively seek applicants from underrepresented groups and we are a committed equal opportunities employer.

Please email agents@berlinassociates.com if you wish to apply for this role. Please attach a CV and a covering letter including a paragraph or two on a film, play or television series that you have particularly enjoyed watching over the past year.

agents@berlinassociates.com

Agent’s Assistant (Temp Cover July 2022)

– Posted June 28th 2022

Currently recruiting a temporary Agents Assistant in busy office in Hatfield, Hertfordshire. Very close to Hatfield train station. 15 minutes by overground train from Finsbury Park.

COVER 22-27 JULY 2022 ONLY FOR NOW.

The ideal candidate will be working closely with all the agents to handle the administration and daily tasks that come through the agency. Ideally have experience working for an agency, working with Tagmin and Spotlight. Hours are 10am-6pm Monday – Friday.

Main Duties:
• Handling incoming calls and emails and distributing them to agents as required.
• Booking in meetings, self-tapes and recalls directly with clients via Tagmin.
• Work will involve working with agents for child and adult actors.
• Liasing with clients about availability
• Updating internal systems such as Tagmin and Spotlight
• General administration duties, including but not limited to, photocopying, filing, printing, post etc.

Suitable candidates must have/be able to:
• Organise themselves and be self motivated
• Able to prioritise and time manage multiple tasks
• Great communication skills, both verbal & written
• Ability to work under pressure
• Good IT skills
• Can do attitude

warren@toptalentagency.co.uk

warren@toptalentagency.co.uk

Agents Assistant

– Posted June 28th 2022

An exciting opportunity has arisen for an assistant to support two of our Agents in the Below the Line department.

This role is the ideal opportunity for someone excited by the challenge of working in a busy, friendly and fun office with the skill set to adapt, learn and assist efficiently. Some experience working within the creative industry would be beneficial but is not a necessity.

Core Responsibilities:

– Handling incoming calls / emails.

– Managing the client paperwork including logging jobs, invoices and new starter forms.

– Sending out / tracking contracts.

– Organising client meetings.

– Maintaining the client calendar and availability lists.

– Watching client’s work.

– Maintaining client information on the ITG website.

– Maintaining and updating internal systems with new job leads.

– Help to manage the day to day office tasks with the other assistants.

– Develop a knowledge and build a rapport with the leading Production Companies and

Producers in the industry.

Key Skills & Experience:

– Excellent communication skills and phone manner.

– Efficient and organised with a great attention to detail and a can-do attitude.

– An ability to multi-task and react quickly to ever-changing situations.

– A genuine interest in film and television.

– A desire and willingness to learn and develop in the role, becoming a key member of the team.

– Highly proficient using Apple Mac computers and software, with a good knowledge of organisational/ admin based office software (Google workplace, Microsoft office etc.).

You’ll be based in our office in Thame, Oxfordshire and normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required.

ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, please apply – we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.

Please send your CV and cover letter to btljobs@independenttalent.com.

Deadline for applications: 22nd July 2022.

btljobs@independenttalent.com.

Literary Assistant

– Posted June 23rd 2022

Assistant to Literary Manager – Literary Department

42 is looking for an assistant for a Literary Manager in our London office. This busy administrative role requires excellent organisational and communication skills in a department that represents writers and directors in the film, television, theatre and radio industries. The ideal candidate is someone who also has a strong ability to multitask and to work under pressure.

You will be comfortable working in a fast-paced creative environment and interacting with talent and industry professionals with confidentiality and professionalism.

Hours:
9:30am – 6:30pm

Main Responsibilities:

1. Full administrative support including diary management where applicable.
2. Booking and arranging travel, transport, and accommodation.
3. Responding to queries for and on behalf of clients, and assisting clients, as required.
4. Answering, handling, and fielding calls to the department, talking with clients and responding on behalf of the manager when required
5. Providing coverage on scripts and contracts
6. Contract proofing and term detailing
7. Matchmaking clients to producers
8. Writing detailed reports on films, books, theatre etc.
9. Handling and chasing contracts and invoices, ensuring payments are made promptly and accurately.
10. Full range of office responsibilities including filing, setting up conference calls and appointments, and compiling and reconciling expenses.

Core Skills and Experience:

1. Ideally at least 2-3 years’ experience working as an agent or managers assistant but not essential
2. Comfortable working across multiple time zones
3. Highly organised, with great attention to detail. Calm under pressure
4. Ability to multitask and prioritise workload
5. Passionate about talent, books, film, TV and theatre is essential
6. Experience using Tagmin is preferable but not essential
7. Strong administrative skills and experience in implementing systems
8. Proficient with Apple Macs, Word and Excel
9. Excellent communication and interpersonal skills, with a confident phone manner
10. Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
11. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
12. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated humility, poise, tact and diplomacy

recruitment@42mp.com

Talent Assistant – Partner

– Posted June 22nd 2022

Job Description: Talent Managers Assistant – Partner

In this busy administrative role you will rely on your excellent organisational skills and your ability to work well under pressure to support a talent manager who represents actors and casting directors across film, television and theatre.

Previous experience in a talent agency or similar, the ability to work in a fast-paced environment, a “can-do” attitude and excellent communication are essential.

Main Responsibilities:

1. Full administrative support to the talent manager in the day to day running of the office and developing clients’ careers.
2. Responding to queries for and on behalf of clients, and assisting clients, as required.
3. Answering, handling and fielding calls to the department, talking with clients and responding on behalf of the manager when required.
4. First point of contact for Casting Directors and Producers and keeping across forthcoming projects and client availability.
5. Script reading and providing coverage.
6. Representing 42 at industry events, supporting clients and building industry relationships.
7. Prepare manager’s expenses.
8. General administrative support and office responsibilities including diary management, scheduling appointments, filing and setting up conference calls.
9. Handling and chasing contracts, working with our accounts dept ensuring payments are made promptly.

Core Skills and Experience:

1. A minimum of 2 years previous experience working as a talent agent’s assistant is essential as well as a desire to progress through the industry
2. Experience in a client facing role.
3. Highly organised, with attention to detail and ability to use initiative. Calm under pressure
4. Ability to multitask and prioritise workload
5. Enthusiastic and dedicated with an eye for detail
6. Proficient with Apple Macs, Word and Excel
7. Excellent communication and interpersonal skills, with a confident phone manner
8. Friendly, positive, “can do” personality, a good sense of humour and a great team player
9. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
10. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy

Please apply by sending a CV and covering note to recruitment@42mp.com with the application titled ‘Talent Assistant’

recruitment@42mp.com

Partner’s Personal Assistant – Talent Department

– Posted June 22nd 2022

42 is looking for an experienced personal assistant for a leading Talent Manager in our London office who is also a Partner of the business. In this busy administrative role you will rely on your excellent organisational skills and your ability to work well under pressure to support a talent manager who represents actors and casting directors across film, television and theatre.

You will be comfortable working in a fast-paced creative environment and interacting with talent and industry professionals with confidentiality and professionalism.

Hours:
9:30am – 6:30pm but out of hours work may be required Main

Responsibilities:
1. 70% personal / 30% business
2. Running personal errands
3. Liaising with family members
4. Being first point of contact for personal and administrative matters (insurance, car MOT,
subscriptions, phone contract, booking restaurants etc)
5. Managing a busy and changeable diary/schedule – both business and personal
6. Arranging meetings, producing agendas, documents, papers and taking minutes
7. Arranging international and national travel and producing itineraries (visas, transfers, hotels,
restaurants etc.)
8. Arranging presents and experiences for clients when requested
9. Timely and accurate expenses reconciliation
10. Liaising directly with high profile clients
11. Providing cover for others as required
12. Working closely with the team to ensure a smooth running of the department and managing
stakeholders’ expectations

Core Skills and Experience:
1. At least 2-3 years’ experience working as a personal assistant at exec level or above
2. Hybrid working depending on Partners movements
3. Comfortable working across multiple time zones
4. Highly organised, with great attention to detail. Calm under pressure
5. Ability to multitask and prioritise workload
6. Passionate about talent, film, TV and theatre is a plus
7. Strong administrative skills and experience in implementing systems
8. Proficient with Apple Macs, Word and Excel
9. Excellent communication and interpersonal skills, with a confident phone manner
10. Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize
competing demands and meet deadlines
11. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude
towards given tasks, plan ahead for potential issues and take appropriate action
12. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role
continually requires demonstrated poise, tact and diplomacy

Please apply by sending a CV and covering note to recruitment@42mp.com with the application titled ‘Partners Personal Assistant’

recruitment@42mp.com

Maternity Cover

– Posted June 22nd 2022

Agent

AK Agents are looking for an Agent to provide Maternity Cover for a minimum of ten months.

This is an office based position in South West London so ideally applicants should be within easy reach. The role will work alongside the current team on established and growing lists, with a focus on screen work. It is important that you have a detailed knowledge of the industry and experience at other London Agencies. Current Assistants are encouraged to apply.

You will be organised, reliable, flexible, a team player, have excellent attention to detail, be calm under pressure and have a can-do attitude. You will be able to hit the ground running, comfortable liaising with industry professionals and actors and have knowledge of Tagmin and Equity Agreements.

We are an equal opportunities employer and are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, ethnic origin, sexual orientation, gender identity or any other basis.

Please send a short cover letter detailing your suitability for the role and CV to alice@akagents.co.uk with the subject title Maternity Cover- Agent

alice@akagents.co.uk