Agents Assistant – Actors Department

– Posted August 4th 2022

An exciting opportunity has arisen for an assistant to support an Agent in our Actors Department.

We are looking specifically to fill our second assistant role so the ideal candidate would be happy in that position helping the first assistant in supporting the agent and their client list.

This role is the ideal opportunity for someone excited by the challenge of working for a busy office and the skill set to adapt, learn and assist efficiently. Some experience working within the creative industry would be beneficial but is not a necessity.

Core Responsibilities:
– Handling incoming calls / emails
– Reading and breaking down scripts to circulate with the rest of the department
– Managing the client paperwork including logging jobs, invoices, new starter forms
– Sending out / tracking contracts
– Organising client auditions, meetings, and managing their diaries
– Watching client’s work and cutting showreels
– Maintaining client information on the ITG website
– Managing the office and client calendar
– Developing a knowledge of the leading casting directors, production companies and producers

Key Skills & Experience:
– Excellent communication skills and phone manner
– Efficient and organised with a great attention to detail
– An ability to multi-task and react quickly to ever-changing situations
– A working knowledge of the industry and a genuine interest in theatre, film and television
– A willingness to learn and develop in the role
– Computer skills and ability to grasp basic software

You’ll primarily be based in our main office at Whitfield Street, normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required. This role will include attendance at some evening events, both in London and the UK more widely.

ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, please apply – we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.

Please send your CV and cover letter to vacancies@independenttalent.com or Independent Talent Group Ltd, 40 Whitfield Street, London W1H 2RH.

Deadline for applications: 5pm, Friday19th August

vacancies@independenttalent.com

Agents Assistant

– Posted August 4th 2022

Hamilton Hodell is looking for an energetic and ambitious assistant to Joshua Woodford and Elizabeth Fieldhouse.

The candidate will share responsibilities between both agents and from time to time, the wider office on an ad hoc basis.

You should be passionate about Film, TV and Theatre and ideally have some experience of a talent agency or office environment, although that is not a prerequisite as we’re looking for someone enthusiastic and willing to learn on the job. The ideal candidate should possess excellent organisational and communication skills, and relish working in a team.

Day to day activities will include: Responding to phone and email enquiries regarding client availability, handling audition requests and communicating them to clients; administration of necessary day to day tasks common to the working actor; the editing and distribution of self tape auditions; reading scripts; the tracking of projects; updating and editing of clients CV and website pages; social media account proactivity and diary management for the agents.

A knowledge of using MacOs, iMovie and Tagmin is desirable but not essential. We actively encourage applicants from all backgrounds to apply.

Please submit a covering email and CV to joshua@hamiltonhodell.co.uk including AGENT ASSISTANT in the subject title.

joshua@hamiltonhodell.co.uk

Assistant to Christopher Farrar

– Posted August 4th 2022

Christopher is looking for a brilliant assistant to join the team.

Ideally, we would like someone with a minimum of 2 years agency experience and a good understanding of contracts (PACT, BBC, ITV).

You’ll need:

First-class communication skills
Attention to detail
Knowledge of Tagmin
A true passion for theatre, film and television.

This is a full-time, permanent position. Competitive salary and benefits package offered.

We are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, sexual orientation or gender identity.

If you would like to know more please send over CV and any relevant information to vacancy@hamiltonhodell.co.uk

vacancy@hamiltonhodell.co.uk

ASSISTANT TO TWO FILM & TV AGENTS

– Posted August 2nd 2022

At Casarotto Ramsay & Associates, we represent and manage many of the world’s best-known writers, directors, literary properties, and below-the-line talent in film, theatre, television and new media. We also strive to welcome new, exciting and powerful voices to our client roster, and we are strongly and vocally supportive of diversity and inclusion of marginalised groups within our industries.

Founded in 1989, Casarotto Ramsay & Associates has not only an illustrious history, but also maintains a firm focus on the future. We are based in London but operate internationally. We are fiercely independent allowing us to represent widely celebrated talent, as well as to nurture rising stars, with individualised guidance and a personal touch.

Role Overview
An Assistant to two Film and TV Agents; one who is based in our London office and one in Dublin (although they will visit the London office every couple of months). You will be based at our office in London on the Strand splitting your working week equally between the two agents. The two agents represent screenwriters, directors and a few literary properties.

Main duties:
– Taking and fielding calls for both agents
– Liaising and building a relationship with clients ensuring you’re the first port of call
– Managing the diary and setting meetings for both agents and their clients
– Keeping track of contracts (circulating for signature either physically or electronically, chasing up as necessary) and ensuring fully executed copies are filed and saved
– Putting together Word document booking notices using information gleaned from contracts (training will be provided) including details of payments to be invoiced
– Organising travel/accommodation/meeting itineraries
– Proactively providing information that is needed on companies/projects in advance of meetings. Ensuring that we have up to date details of where producers/execs currently work, and previous projects.
– Forwarding or handling invitations and press requests.
– Attending the weekly reading meeting and bi-weekly agent’s meeting
– Script reading and discussion on clients’ work
– Compiling a weekly to-do list; making sure the agents are aware of any deadlines
– Coordinating representation enquiries and paperwork for new clients
– Tweeting, updating the website and client CVs, creating and maintaining Vimeo profiles and content, sourcing publicity and production stills as needed
– Providing short pre-written client bios on request
– Reading and writing coverage on books and scripts
– Compiling lists, tracking submissions
– Helping to co-ordinate the bi-monthly unrepresented screenwriter/director surgeries
– Taking minutes in meetings occasionally and circulating reports
– Adding any new projects to our internal Grid and ensuring information is up to date
– Making enquiries with publishers/publishing agents to discover whether film/TV rights are currently available
– Using Microsoft Word’s tracked changes tools to amend documents and to compare two versions of a document
– Working with the Finance team to keep on top of invoices
– Managing and administering client guild memberships (such as WGA/DGA/WGGB/ALCS)

Requirements
– Knowledge of and interest in the Film and TV industry.
– Computer literate, with excellent knowledge of Microsoft Office programs.
Knowledge of Tracked Changes functions in Microsoft Word is advantageous but not essential.

Experience & Skills
– A minimum of 1-2 years experience in the Film & TV industry is ideal but not a necessity
– Exceptional attention to detail, organisational and forward-planning skills
– An ability to multi-task
– An ambitious self-starter who would like to grow within the company
– A friendly, positive, “can do” personality, a good sense of humour and a great team player
– Excellent interpersonal and communication skills and confident telephone manner
– An incisive approach to analysing material and providing feedback

To Apply: Please visit www.casarotto.co.uk/jobs to download Application Information Pack along with Application Form and Equal Opportunities Form (optional). Please do not apply without accessing this information first.
Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.

job@casarotto.co.uk

Assistant for Holiday Cover

– Posted August 1st 2022

Sophie Chapman Talent are looking for an experienced assistant with availability in August and September to provide holiday cover.

You should have previous experience of assisting in a busy agency, with a good understanding of Tagmin and Spotlight and an interest in comedy.

Duties will include:

Being the first point of contact for all requests and offers, and ascertaining all the relevant info to take to agent
Adding/updating info on Tagmin
Updating client bios and the website
Making logistical arrangements for clients/ diary management
Manage Agent’s diary
Call handling
Spotlight submissions

kim@sophiechapmantalent.com

Manager/Agents Assistant

– Posted July 28th 2022

B-Side Management are looking for a managers assistant.

The ideal candidate will have 1-2 years experience but this is not required. We are looking for an ambitious self-starter who wants to grow within the company and has ambitions to work as an agent/manager. The role will rely on excellent organisation and communication skills and the ability to work well under pressure.

Responsibilities included but are not limited to; full administrative support to x2 managers, responding to queries for and on behalf of clients, and assisting clients, as required. Answering, handling and fielding calls to the department, talking with clients and responding on behalf of managers. Reading scripts, providing coverage, making cast calls, updating the website and organising company project tracking. The assistant will be the first point of contact for Casting Directors and Producers and keeping across forthcoming projects/client availability. The assistant may be also be required to attend theatre + industry events.

Office Hours: 10am – 6.30pm (time outside this maybe required to attend theatre + reading scripts). We are looking for a candidate available to work 5 days a week in the office but flexible working can be discussed.

All applications to be sent by 8th August. Please include CV + covering letter/email.

jobs@theb-side.co.uk

Agent’s Assistant – Film & TV Department – Below the Line Talent

– Posted July 27th 2022

Do you excel at being organised? Do you have first-rate communication skills? Are you passionate about Film and TV? Echo is recruiting for a new first assistant to join the Film & TV Department, supporting one full time agent and one part time agent, with the help of a General Assistant.
We are looking for an enterprising team player who is exceptionally detail orientated. Someone who is hands-on and thinks ahead, is a multi-tasker and can handle a fast-paced environment and high volume of information traffic with a ‘can do’ attitude. This is a great opportunity for someone who enjoys working in an environment where no day is the same.
The right candidate will be someone who has previous experience as an Agent’s Assistant or in a Team Support role (within the Entertainment Industry is preferrable but not completely essential) and someone who is looking for a new opportunity where they can build lasting relationships within a passionate and friendly team at a company that champions career development and staff wellbeing. Full training on the company systems will be provided but it’s important that the candidate has some proven experience in managing multiple busy diaries/to do lists.

About the company:
Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors and Hair and Make-Up Designers in Film, Television, Commercials and Music Videos. As a company, we pride ourselves on being passionate about Film and TV and the brilliant stories that stem from a wonderfully talented collaborative team. We love being creatively and logistically involved in the projects that our clients make and are passionate about facilitating new collaborations and helping our clients get work on original projects whilst giving them advice and negotiating their deals to be the best as possible. We believe in our clients and will protect their rights and make sure they are treated fairly. We strive to listen, give support, and do whatever we can to make the difference for our client’s careers. Echo also actively seeks to aid the development and wellbeing of all members of staff and provide a positive, healthy, and fun working environment.

Film & TV Agent Assistant Responsibilities:
• Managing Agent’s email inbox; flagging, logging and filing as required.
• Agent and Client diary management
• To Do list management; making sure Agents are aware of deadlines and helping to prioritise
• Call list management: ensuring all incoming calls are returned by the Agent
• Going back to producers and clients every day, managing expectations and responses when agent can’t respond immediately
• General filing and ad hoc tasks
• Setting up client/ producer meetings as required
• Generally being a ‘gatekeeper’ for the Agent
• Liaising with all other departments to ensure they have the latest film/client information (accounts dept, commercials dept etc)
• Updating various company communication tools (IE, Slack, Trello) with the newest information/correspondence
• Watching client work and attending occasional film screenings

Further Details about the position:
• Flexible start, but ideally ASAP.
• This is an office-based role located in the De Beauvoir Block, Dalston.
• Hours will be 9:30 AM to 6 PM with 1 hour lunch break, however there will be times where hours may vary slightly due to film screenings and festivals.
• Experience of Macs essential along with Word, Outlook and Excel
• Experience of Slack and Trello beneficial but not essential.
• £23-28k per annum (depending on experience)
• There is an equal share of the profits of the company in line with all other members of staff
• 5 weeks of holiday plus public holidays. The office also closes over Christmas.
• To start as soon as possible

If you think you’re the right person for the job please email your CV and a covering letter to Sophie at jobs@echoartists.com. Due to the number of applicants, we will only be able to respond to successful candidates.

jobs@echoartists.com

Agent’s Assistant

– Posted July 27th 2022

Aileen McEwan and James Penford of McEwan & Penford are looking to recruit an Assistant to join the team in their London Bridge office representing actors and creatives across Film, Television and Theatre.

The ideal candidate will have experience of working in an agency or casting environment and applicants must have a genuine and proven interest in Film, Television and Theatre. Of particular interest are candidates with a love and knowledge of musical theatre.

This would be an excellent opportunity for someone wishing to progress a career in talent management.

McEwan & Penford are a close knit, friendly team. We are looking for someone with brilliant communication skills, strong attention to detail, highly developed organisational skills and a good sense of humour, who would thrive working in a fast paced, dynamic environment.

For more details please email assistant@mcewanandpenford.com and we can provide further details of the role and how to apply.

We welcome suitably qualified applicants and in particular encourage applicants from under-represented groups in the industry including, but not limited to those with a global majority heritage, disability, diverse national origin or those from the LGBTQ+ community.

assistant@mcewanandpenford.com

AGENT ASSISTANT

– Posted July 25th 2022

Currently recruiting an Agents Assistant in busy agent’s office in Hatfield, Hertfordshire. Very close to Hatfield train station. 15 minutes by overground train from Finsbury Park.

FULL-TIME POSITION. TO START ASAP.

The ideal candidate will be working closely with all the agents to handle the administration and daily tasks that come through the agency. Ideally have experience working for an agency, working with Tagmin and Spotlight. Hours are 10am-6pm Monday – Friday.

Main Duties:
• Handling incoming calls and emails and distributing them to agents as required.
• Booking in meetings, self-tapes and recalls directly with clients via Tagmin.
• Work will involve working with agents for child and adult actors.
• Liaising with clients about availability
• Updating internal systems such as Tagmin and Spotlight
• General administration duties, including but not limited to, photocopying, filing, printing, post etc.
• Welcoming actors for meetings

Suitable candidates must have/be able to:
• Organise themselves and be self-motivated
• Able to prioritise and time manage multiple tasks
• Great communication skills, both verbal & written
• Ability to work under pressure
• Good IT skills
• Can do attitude

Looking to start Immediately. Salary dependant on experience. All training provided in house.

warren@toptalentagency.co.uk

Deadline to apply is 5th of September 2022.

warren@toptalentagency.co.uk

Experienced Agent’s Assistant for Maternity Cover

– Posted July 25th 2022

​Claire Hoath Management is looking for an assistant with extensive experience in a busy Talent Agent office. Tasks will include: answering the phones, interacting with clients and industry professionals, managing diaries, booking travel, handling day to day general office tasks and Agency admin. The right person for this temporary position will need a confident telephone manner, excellent literacy skills, exceptional organisational skills and to be an experienced Tagmin user. November 2022 start date.

Contact to apply for position: office@clairehoathmanagement.com

office@clairehoathmanagement.com

Receptionist

– Posted July 25th 2022

At Casarotto Ramsay & Associates, we represent many of the world’s best-known writers, directors, literary properties, and Heads of Department talent in film, theatre, television and new media. We also strive to welcome new, exciting and powerful voices to our client roster, and we are strongly and vocally supportive of diversity and inclusion of marginalised groups within our industries.

We are looking for a receptionist to our Film, Television and Theatre Company, greeting guests, clients and answering calls.
Main duties:
– Greeting guests and clients upon entry
– Preparing drinks for guests and clients
– Answering and directing phone calls at the front desk
– Distribute incoming and outgoing post
– Maintaining the reception area
– Looking after the meeting rooms and bookings
– Managing/booking couriers and some travel
– Occasional office supply ordering
– Arranging for catering for meetings and daily office use
– Accessing the archive list and ordering boxes from archive (and returning them)
– Representing the business with a positive attitude and professional appearance
– Distribute relevant / interesting articles from Broadcast, Screen Daily & Variety to the company
– Occasional script reading and reporting

Essential Knowledge and Experience
– Knowledge of and interest in the Film and TV industry.
– Computer literate, with excellent knowledge of Microsoft Office programs.
– Excellent phone manner.

Essential Skills
– A minimum of 6 months’ experience in an administrative/office-based role, in any industry
– Exceptional attention to detail, organisational and forward-planning skills
– Excellent interpersonal and communication skills and confident telephone manner
– Ability to maintain confidentiality

Previous experience of working in an agency environment is desirable, but not essential.

To Apply: Please visit www.casarotto.co.uk/jobs to download Application Information Pack along with Application Form and Equal Opportunities Form (optional). Please do not apply without accessing this information first.
Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.

job@casarotto.co.uk