Agent’s Assistant – Actors/Comedy Department

– Posted September 20th 2023

Agent’s Assistant – Actors/Comedy Department

United Agents Ltd. (UA) is one of London’s leading talent agencies encompassing the worlds of film, TV, books, theatre and comedy.

We are currently looking for a full-time assistant to support the Head of Comedy / Talent Agent together with their Associate within the Actors and Comedy Department. You will be an integral member of the team supporting an experienced and busy office who represent comedy writer-performers, comedians, actors and writers.

This is a very busy office looking after some high-level talent and as such, there will never be a dull moment. You will need to have excellent organisational skills, a proven passion for comedy, be a good multi-tasker, have a strong eye for detail and provide exceptional client care. The role will also require full PA support for the Agent.

Responsibilities:

Handling a very high volume of emails and calls, both from clients and external industry eg casting directors, producers, commissioners etc.

Going to see clients in comedy, theatre, screenings
Keeping abreast of exciting new talent by attending comedy nights, drama school showcases and various other performances  

Processing contracts, issuing invoices and keeping track of money

Providing full administrative support to the agent, the associate and the office as a whole  

Speaking with Clients, Casting Directors, Producers on a daily basis.  

Script and book reading

Organising auditions / meetings / client tapings  

Client submissions via Spotlight and on email  

Building client material, putting together show reels  

Ensuring client CVs are up to date  

Diary management for the office, the agent, associate and the clients - which is often complicated in nature across many different time zones. Key clients diaries in particular need extra special attention and keeping on top of updating i-cals

Booking and arranging international and domestic travel for the agent, associate and sometimes for clients

Liaising with US agents and managers on clients with US representation

Supporting clients in-person, as well as identifying potential new talent, at events and festivals, such as the Edinburgh
Fringe in the month August

Attending comedy previews

Working alongside our Live Producer on live comedy clients

Helping to organise and attend our bi-annual Comedy Showcase

Supporting the Head of Comedy with departmental issues and often very sensitive information

Organising the Comedy Meeting

Qualities and Skills:  

Having a good overview of clients work and where they are in the UK and US entertainment industries

Immersing yourself in the comedy industry and being aware of the important people

A real passion for and enjoyment of comedy, film, television, and theatre  

Relevant prior experience is essential

Being able to work well with other members of the department and team   

Strong capability to multitask

Be able to work under pressure, with tight deadlines and be able to prioritise accordingly.

Trustworthy and accurate as you will be dealing with highly confidential material and client information 

Outstanding communication skills - you really cannot share too much information in our office

Very strong attention to detail and organisational skills

Can-do attitude   

Good sense of humour

Calm under (sometimes intense) pressure

Being super invested in the job

Emotionally intelligent and intuitive – eg knowing when to just offer a cuppa at moments of stress

Good listener

Knowing that the more you put into the job, the more you will get out of it!

Apply via Link: https://unitedagents.bamboohr.com/careers/75?source=aWQ9MTU%3D

Closing date: 5pm, Friday 29th September 2023

As part of our commitment to building a diverse workforce we encourage applications from those who are currently unrepresented in our own workforce and wider industry. However you identify and whatever your background, we welcome you to apply.

TMartin@unitedagents.co.uk

Talent Assistant

– Posted September 20th 2023

A leading agency is recruiting a new Talent Assistant.

In this role you will be supporting two Talent Agents to ensure their clients receive the best possible service. You will need to have some experience to hit the ground running. You will be working on a list of established clients and an exciting growing list of up-and-coming talent too. They are looking for a passionate, hard-working person who is excited about the opportunity to work for a rapidly growing agency and take their career to the next level.

Duties (some of):
• Reading scripts and providing breakdowns
• Managing project tracking lists for clients
• Answering calls; speaking to and dealing with clients and industry professionals
• Handling queries for and on behalf of clients
• Support with scheduling client’s diaries with auditions, ADR, travel, press etc
• Processing contracts and eventually some basic contract negotiation
• Tagmin admin, including auditions, tapes, invoicing and diaries
• Editing clips and showreels
• Social media drafting and posting
• General admin support and office responsibilities such as diary management, office expenses, booking travel and conference calls
• Office duties (shared among assistants)

What the candidate needs (essential):
• A knowledge of and relationship with Casting Directors and their assistants
• Knowledge of Tagmin or similar system
• Experience in a Talent Agency essential
• Spotlight knowledge
• Experience in a fast-paced environment
• Great organisation and communication skills (both written and verbal)
• A positive can-do attitude
What we would like to see (bonus):
• An aptitude and interest in contracts for artists; and ideally a working understanding of the Pact/Equity Film and Television Agreements, although the right candidate will learn this quickly on the job!

The working environment is collaborative and friendly. They are looking for someone equally passionate about both administration and the arts.

The job is full time and office based in Soho.

Please email a covering letter and CV to hr@theartistspartnership.co.uk

hr@theartistspartnership.co.uk

Senior Agent’s Assistant – Film & TV department – Below the Line Talent

– Posted September 19th 2023

Do you love working in with creative people, have excellent communication skills and are you passionate about Film and TV? Echo is recruiting for a new Senior Assistant to join the Film & TV Department.

We are looking for an experienced Assistant who is exceptionally detail orientated. Someone who is hands-on and thinks ahead, is a multi-tasker and can handle a fast-paced environment with a ‘can do’ attitude. This is a great opportunity for someone who enjoys working in an environment where no day is the same.

Our ideal candidate will be someone who has previous experience as an Agent Assistant or 2nd Assistant and is looking to progress to an Associate Agent role quickly. You will have the opportunity to build lasting relationships within a passionate and friendly team at a company that champions career development and staff wellbeing. Full training on the company systems will be provided but it’s important that the candidate has some proven experience in managing multiple busy diaries/to do lists.

About the company:
Echo Artists is a dynamic talent agency representing Production Designers, Directors of Photography, Costume Designers, Editors and Hair and Make-Up Designers in Film, Television, Commercials and Music Videos. As a company, we pride ourselves on being passionate about Film and TV and the brilliant stories that stem from a wonderfully talented collaborative team. We love being creatively and logistically involved in the projects that our clients make and are passionate about facilitating new collaborations and helping our clients get work on original projects whilst giving them advice and negotiating their deals to be the best as possible. We believe in our clients and will protect their rights and make sure they are treated fairly. We strive to listen, give support, and do whatever we can to make the difference for our client’s careers. Echo also actively seeks to aid the development and wellbeing of all members of staff and provide a positive, healthy, and fun working environment.

Senior Film & TV Agent Assistant Responsibilities:

Agent Support:
• Manage, sort and triage the Agent’s inbox in an efficient, timely and proactive manner
• Understand Agent’s workload and help to support in management of priorities, flagging time sensitive tasks until they are done.
• Manage Agent’s calendar – organise meetings as necessary, ensure there are clear agendas/ objectives and any required prep is undertaken.

Project Management:
• Provide co-ordination, monitoring, and updates on projects that the Agent is managing.
• Maintain effective records on projects in the system so that it is easy to update/report on progress, identify blockers and flag when projects are no longer viable and should be closed.
• Support agent in effective and timely communication between Producers and Clients across projects including sending out scripts, updating on progress/ holds/ pencils etc, booking confirmations, drafting deal memos, and redlining contracts.
• Ensure awareness of all current projects and their impact on Clients.
• Submitting clients for feature films, documentaries, television programmes
• Deal Memo and Contracts
• Assisting with Deal Negotiation

Client Management:
• Maintain clients calendar including scheduling meetings and updating them with project dates or details.
• Processing invoices in a timely manner, tracking client hours/days worked, inputting client expenses and other basic accounting tasks.
• Liaising with all other departments to ensure they have the latest film/client information (accounts dept, commercials dept etc)
• Support agent in ensuring that Client CVs, web pages and other records are up to date and accurate.
• Ensure awareness of all point Client activity and proactively flag opportunities for development as they arise.
• Attending awards, events, meetings, and screenings for Clients.

Further Details about the position:
• This office is located in the De Beauvior Block, Dalston.
• Opportunity to work remotely on Wednesdays and Fridays each week.
• Hours will be 9:30 AM to 6 PM with 1 hour lunch break, however there will be times where hours may vary slightly due to film screenings and festivals.
• Experience of Macs preferable along with Word, Outlook and Excel
• £25-32k per annum (depending on experience)
• Equal team profit share based on company performance after first financial year at echo
• 5 weeks of holiday plus public holidays.
• Private Health Cover provided after 1 year of employment
• To start as soon as possible

If you think you’re the right person for the job please email your CV and a covering letter to Ellie at jobs@echoartists.com.

Due to the number of applicants, we will only be able to respond to successful candidates.

jobs@echoartists.com

Intern

– Posted September 19th 2023

Internship

The Narrow Road Company are looking for a driven and
motivated person to join the team on an internship.

The successful candidate needs to demonstrate the following skills & abilities:

Multi-tasking
Pro-activeness
Excellent telephone manner
Good Sense of Humour
Diary & Management Skills
Willingness to attend regular theatre shows, drama schools, showcases, screenings
Exceptional admin & organisational skills
Ability to work with a team and to be able to self-motivate
Knowledge of social media platforms
Computer Literate
Good knowledge of Film & TV
Attention to Detail

We are looking for someone with a passion for this industry and the desire to want to further their career.

Please email a covering letter and CV to jobs@narrowroad.co.uk

NO PHONECALLS

The job is based at our Covent Garden Office

jobs@narrowroad.co.uk

Office & Account Manager

– Posted September 19th 2023

Accounts Manager/Office Manager is a combined role and is required 3 days a week, 2 from our Covent Garden Office & 1 day WFH.

Accounts Manager
The Accounts Manager is responsible for the weekly payment of clients using industry software TAGMIN (training provided).
Your primary responsibility will be to ensure accurate and timely payment of client payroll & expenses. We are looking for an individual who is analytical, methodical, and experienced in administration. A good head for numbers is essential along with strong organisational skills.

This role is combined with:

Office Manager
Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities include:
Maintenance
Supplies
Equipment
Bills
Shopping/Ordering
Maintain the office condition and arrange necessary repairs
Assist in the onboarding process for new hires
Requirements and skills
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Good sense of humour and ability to work well within a small team environment
An interest in the theatre/entertainment industry is helpful

Please send covering letter & CV to jobs@narrowroad.co.uk
NO CALLS

jobs@narrowroad.co.uk

Agents’ Assistant

– Posted September 14th 2023

Innovate Talent Management is an Actors Agency based in Baker St, London. www.innovate-talent.co.uk. We are looking for a full-time Agents’ Assistant. You’ll primarily be based in the office, normal office hours will be 9:45 am to 6.15 pm Monday to Friday.

Ideal candidates have either worked in an agency or casting office environment, however, we will also consider entry-level candidates who fit our company ethos and have the right skill set. Applicants must relish the challenge of working within a busy agency and have the ability to adapt, learn, and assist efficiently.

The right candidate will have a passion for film, television, and theatre and will need a working knowledge of the industry. The role requires an excellent communicator who is a highly organised self-starter and can work autonomously. They will have an exceptional level of attention to detail and the ability to multitask. Applicants will require proficient computer literacy skills as the role requires an in-depth understanding of social media & website management, as well as the use of the main Microsoft/Apple software.

The main responsibilities of the role include;
•Managing incoming emails & calls.
•Submitting clients for film, television & theatre roles.
•Administrate tasks such as processing client contracts and invoicing.
•Managing client auditions & liaising with casting directors.
•Uploading/editing self-tapes for submission.
•Attending shows, drama school performances, and industry events.
•Managing the office and client calendars.
•Searching for new and up-and-coming talent.

If you would like to apply for this position, then please send your CV and cover letter by email only to office@innovate-talent.co.uk.

Innovate is an agency that is committed to representing a variety of backgrounds. We absolutely welcome applicants from underrepresented groups for this role within the agency. Please note this job isn’t suitable for actors / those with a spotlight profile & please note that due to the number of applicants, we are only able to respond to successful candidates.

office@innovate-talent.co.uk

Agent’s Assistant

– Posted September 14th 2023

ARG provides highly individual personal management for its elite list of creative talent and has an unrivalled reputation for building and sustaining successful careers.

This is a fast paced and client facing role requiring excellent organisational and administrative skills.

KEY RESPONSIBILITIES:

• First point of contact for all requests/offers of work for clients
• Ascertaining all information regarding dates, etc
• Keeping track of all offers/contracts, etc
• Make all arrangements for clients to carry out work, for example, travel/itineraries, etc
• Manage Agent’s diary
• Connecting calls including conference calls
• Organising all travel arrangements and itineraries for Agent
• Maintaining contacts’ database
• Script reading and writing breakdowns
• Prepare Agent’s expenses
• Client casting

As part of your role, you will be required to attend the theatre/events up to 3 or 4 times per week and to attend Drama School showcases and look for new talent.

You will be expected to be available evenings and weekends for events and on your phone.

CANDIDATE:

• Experienced Agent’s Assistant
• Excellent administrative skills and attention to detail
• Presentable as dealing with high profile clients
• Enthusiastic and dedicated
• Committed and hardworking
• Ability to work efficiently and under pressure
• Good team player
• Interest in theatre and film industry

syoung@avalonuk.com

Senior Assistant/Junior Agent

– Posted September 13th 2023

Savages Personal Management is a boutique and very personal agency representing actors, plus a small list of writers and directors across the UK and Internationally.

We are looking for someone with a minimum of 12 months experience with a good knowledge of Tagmin, Spotlight and highly proficient with social media.

The successful candidate should have drive and ambition with a keen eye for detail, first class communication & administrative skills and enjoy working in a busy environment.

Requirements:

* Confident use of telephone and email
*Exceptional organisational skills and ability to prioritise own workload
*Highly experienced across social media platforms for company and client promotional purposes
*Previous experience using Macs
*Strong attention to detail

Responsibilities will include;
*Answering calls, liaising with clients, casting directors and producers via email and phone
Diary Management for Agents and their clients
Script Reading & providing breakdowns
Invoicing, chasing & tracking payments
Data Input
Social Media & Website Management
Editing self tapes and showreels

Working hours are flexible working between 10am-6pm, Monday to Friday with some evenings for theatre and graduate showcases.

We are looking for someone who is both a team player and who is ambitious, who is ready to get stuck into the varied work at this highly regarded busy boutique agency. We are actively looking for someone who wishes to progress within the Agency.

If you feel you are right for this position please send a short cover letter and CV to justin@savagespm.co.uk with ASSISTANT/JUNIOR AGENT in the subject line.

Deadline for applications is: Friday 22nd September

justin@savagespm.co.uk

Accounts Receivable/Payable Administration Manager (Maternity Cover)

– Posted September 13th 2023

Creative Media Management is a well-respected and highly successful boutique Talent Agency representing the ‘talent behind the camera’. Based in West London, this long-established agency is looking for an experienced Accounts Receivable/Payable Administration Manager to cover Maternity leave.
The successful candidate will ideally have proven experience in an accounts department, preferably in an Agency, and a good understanding of the administrative needs of an Agency for Heads of Department for Film and TV drama.

Essential requirements for this position are:
- Experienced with invoicing and accounts – numerical skills and aptitude is required.
- A forensic eye for detail with the ability to prioritise, multi-task and be calm under pressure in a very fast-paced working environment.
- Excellent communication skills, (both written and verbal).
- Excellent organisational skills.
- The ability to work on your own initiative and be pro-active.
- Discretion and experience of handling sensitive and confidential information.

Ideally candidates will have comprehensive experience with:
- online ‘onboarding/contract’ systems like TeamEngine, POP, CrewStart
- Tagmin

Creative Media is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic by law.
This policy applies to all employment practices within our organisation, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Creative Media makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Creative Media has a hybrid working pattern which will be a mixture of in office and remote working.

Salary: commensurate with experience
Contract Period: 2/9 October 2023 to 21/28 June 2024

Please send your CV and covering email with ACCOUNTS RECEIVABLE/PAYABLE ADMINISTRATION MANAGER (MATERNITY COVER) in the subject header to: enquiries@creativemedimanagment.com

For information about the company please go to www.creativemediamanagement.com

enquiries@creativemediamanagement.com

Assistant (Maternity Cover)

– Posted September 11th 2023

Revolution Talent is one of the UK’s leading talent agencies, representing exceptional actors, writers and directors across the UK and Internationally.

We are currently looking for Maternity Cover for a full time assistant within the Actors Department.

We are looking for someone with a minimum of 18 months experience in a busy agents office, with a good knowledge of Tagmin, Spotlight and highly proficient with social media.

The successful candidate should be pro-active and organised with a keen eye for detail, excellent communication & administrative skills and the ability to remain calm under pressure.

Key Requirements;

– Confident telephone manner
– Exceptional organisational skills with the ability to prioritise workload
– Highly proficient across social media platforms for promotional purposes
– Previous experience using Macs
– Strong attention to detail
– Good communication skills

Responsibilities will include;

– Answering calls, liaising with clients, casting directors and producers via email and phone
– Diary Management for both the Senior Talent Agent and their clients
– Script Reading & providing breakdowns
– Invoicing, chasing & tracking payments
– Data Input
– Social Media & Website Management
– Editing self tapes and showreels
– Providing full administrative support, including office management

Working hours are 10am-6pm, Monday to Friday with flexible evenings for theatre including (but not limited to) Grad Theatre and Press Nights

We are looking for a confident and committed team player who is ambitious, with a ‘can do’ attitude and is ready to hit the ground running. For the right candidate there is the possibility of a permanent position and progression within the company.

If you feel you are right for this position please send a short cover letter and CV to applications@revolutiontalent.co.uk with ASSISTANT – MATERNITY COVER in the subject line.

We offer an attractive benefits package and competitive salary which will be commensurate with experience.

Immediate start.

Deadline for applications is: Friday 15th September

applications@revolutiontalent.co.uk

Senior Assistant/Junior Agent

– Posted September 7th 2023

Full time Senior Agent’s Assistant with Junior Agent responsibilities working in a team with 2 x agents at a boutique agency representing a range of award-winning TV & film writers, producers and directors. The candidate should have a minimum of 2 years’ experience working in a scriptwriter’s or similar agency and it is crucial they have a substantial level of contracts and negotiation experience and knowledge of the film/TV industry. The role offers an exciting opportunity to gain hands-on experience as part of a small team, with training to be provided. The ideal candidate will be given the opportunity to develop and grow within the company, taking on more responsibilities over time.

The position is full time for a fixed term 12-month contract. Salary: £25,000-£28,000 per annum depending on experience.

Training on scriptwriter and, where relevant, director contracts will be provided both virtually and in person at a mutually agreed location. This is a remote working role (a company laptop and phone will be provided), with the potential for a London based office/desk further down the line. Being London based is not essential, but travel to London will be required to attend in person meetings with colleagues, clients and industry contacts approximately once per week so the candidate will ideally be within commuting distance of London.

Duties include:
• PA duties: managing the office diary, booking meetings and lunch appointments, and general support to the MD and the other Agent.
• Dealing with general enquiries e.g. rights queries, questions from producers looking for writers or directors, finding out from producers whether they’re looking for writers on a particular show etc.
• Updating the agency website with the agents’ clients’ news on the home page, client page, and the individual client CVs, as well as maintaining the agency Twitter page.
• Assisting with development of client work/projects and submitting client work to producers, chasing responses and updating submission trackers.
• Dealing with client contracts administratively; issuing, sending out for signature, tracking, and logging on the agency systems when fully executed.
• Reviewing and negotiating basic client contracts working closely with the applicable Agent and providing written and verbal feedback both internally and externally to producers and legal and business affairs contacts.
• Drafting client payment remittances and invoices for approval from the relevant Agent or the agency’s accountants and sending them out as instructed, logging on the agency systems and liaising with the relevant agent and the accountants to identify client payments. Creating and maintaining client sales slips to track deals.
• Data entry on bookkeeping software Xero and liaising with accountants on this where necessary.
• General office administration: filing, maintenance of office supplies and equipment, answering phone calls.
• Reading client scripts and script submissions from potential writer clients and writing readers reports.
• Assisting with marketing clients at meetings with producers either alone or in association with other staff as agreed in advance with the Agents.
• Maintaining regular communication with the Agents via a mixture of face to face, email, video and phone catch-ups.

Essential Skills:
• Minimum of 2 years’ experience working in a scriptwriter’s or similar agency
• A good level of contracts and negotiation experience and knowledge of the film/TV industry.
• Skilled at reading and reviewing client scripts and providing feedback.
• A meticulous attention to detail
• A “can-do”, flexible attitude.
• Thorough knowledge of all Microsoft Office Packages: Word, Excel and Outlook – advance MS Excel knowledge is ESSENTIAL as GHA’s agency systems currently use Excel-based databases.
• Excellent numeracy skills
• Familiarity with web content management systems and social media platforms
• Both Mac and PC literacy.
• The ability to multitask and good organisational skills
• Dynamic positive approach
• Must be able to work well under pressure and to deadlines
• Fast learner
• Good time keeping
• Good communication skills and confident telephone manner

Desirable skills
• Some basic bookkeeping experience

Please send a CV and cover email to katie@gemmahirst.co.uk

katie@gemmahirst.co.uk

Agent Assistant – Actors Department

– Posted September 7th 2023

An exciting opportunity has arisen for an experienced assistant to support an Agent in our Actors Department.

This role is a great opportunity for someone ideally with previous agency experience, who is excited by the challenge of working for a busy office and the skill set to adapt, learn and assist efficiently.

Core Responsibilities:

Handling incoming calls / emails
Reading and breaking down scripts to circulate with the rest of the department
Managing the client paperwork including logging jobs, invoices, new starter forms
Sending out / tracking contracts
Organising client auditions, meetings, and managing their diaries
Watching client’s work and cutting showreels
Maintaining client information on the ITG website
Managing the office and client calendar
Developing a knowledge of the leading casting directors, production companies and producers

Key Skills & Experience:

Previous agency experience
Excellent communication skills and phone manner
Efficient and organised with a great attention to detail
An ability to multi-task and react quickly to ever-changing situations
A working knowledge of the industry and a genuine interest in theatre, film and television
A willingness to learn and develop in the role
Computer skills and ability to grasp basic software

You’ll primarily be based in our main office at Whitfield Street, normal office hours will be 9.30am to 6.30pm Monday to Friday, although some flexibility is required. This role will include attendance at some evening events, both in London and the UK more widely.

ITG is committed to building a team that represents a variety of backgrounds, perspectives and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills (with or without reasonable accommodations) and experience for the job, please apply – we would love to hear from you regardless of your background. If you require any reasonable adjustments during an interview process please let us know.

Please send your CV and cover letter to vacancies@independenttalent.com or Independent Talent Group Ltd, 40 Whitfield Street, London W1H 2RH.

Deadline for applications: 5pm, Friday 15th September 2023

vacancies@independenttalent.com