Vacancies

An Assistant to two Film and TV Agents providing additional administrative support alongside their current assistants.
Main Duties:
– Managing the diary and setting meetings for your manager and their clients.
– Reading and reporting on material sent in for clients, reading client’s work (treatments, bibles, and scripts) and sending feedback notes.
– Keeping on top of a busy inbox and taking and fielding incoming emails.
– Keeping track of contracts (circulating for signature either physically or electronically, chasing up as necessary).
– Putting together Word document booking notices using information gleaned from contracts including details of payments to be invoiced.
– Organising travel/accommodation/meeting itineraries, for festivals or set visits. Proactively providing information that is needed on companies/projects in advance of meetings.
– Researching production companies to submit client projects when asked by agent.
– Tracking film and television projects and updating project information on the database alongside tracking and identifying talent.
– Ensuring that we have up-to-date details of where producers/execs currently work, and previous credits/development projects. Ie ACT and other internal systems updated.
– Forwarding or handling festival invitations and press requests.
– Script reading and discussion on clients’ work.
– Updating credits and images on client pages of our website and tweeting, sourcing publicity and production stills as needed.
– Providing paras (short pre-written client bios) for OWA/ODAs (open writing and directing assignments) on request.
– Taking minutes in meetings occasionally.
– Keeping track of client ‘welcome packs’ and co-representation agreements and contracts.
– Creating and maintaining Casarotto Vimeo account’s client profiles.
– Making enquiries with publishers/publishing agents to discover whether film/TV rights are currently available.
– Working with the Finance team to keep on top of invoicing.
– Managing and administering client guild memberships (such as WGA/DGA/WGGB/ALCS)
Essential Knowledge and Experience
– Knowledge of and interest in the Film and TV industry.
– Computer literate, with excellent knowledge of Microsoft Office programs.
Essential Skills
– A minimum of 6 months’ experience in an administrative/office-based role, in any industry
– Exceptional attention to detail, organisational and forward-planning skills
– Excellent interpersonal and communication skills and confident telephone manner
– Ability to maintain confidentiality

To Apply: Please visit www.casarotto.co.uk/jobs to download Application Information Pack along with Application Form and Equal Opportunities Form (optional). Please do not apply without accessing this information first.
Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.