Vacancies

Full-time Office Administrator & Assistant

An exciting opportunity is available as an additional full-time agents’ assistant and office administrator at one of the UK’s leading talent agencies. This role shares the responsibility for the day-to-day running of the office.

Experience working in an agent’s office is not necessary but you should have a minimum 12 months’ experience working in a detailed admin role, be able to work well as part of a team and be confident using your own initiative in a pressured environment. We are a busy office and it is imperative that you are focused and organised with impeccable attention to detail.

JOB DESCRIPTION

– Be one of the first points of contact for incoming phone calls and visitors to the office. Handle incoming enquiries and direct calls to the appropriate person.
– Manage the day-to-day running of the office, making sure everything is presentable and fully stocked.
– Hold morning meeting with agents to check diary schedules and flag important events.
– Monitor multiple inboxes and take action where needed.
– Enter data into bespoke cloud system Tagmin (training will be given), logging information for clients’ interviews, updating existing information on clients and industry contacts, creating new entries as needed.
– Update CVs across all platforms including website (training will be given).
– Be confident using Macs.
– Update showreels & add to website (iMovie experience preferred).
– Send clients’ self-tapes to casting directors.
– Be responsible for all company social media accounts including researching material, creating posts & stories.
– Liaise with accounts department to ensure all payslips have arrived on a weekly basis and match incoming clients’ payments.
– Raise invoices and chase late payments (basic bookkeeping experience preferred).
– Be able to prioritise workload.
– Be able to communicate clearly and concisely.
– Be able to maintain a high level of discretion & confidentiality at all times.

Our office is large enough to maintain safe protocols and social distancing while necessary. Salary commensurate with experience. Interviews will begin in the next few weeks for an immediate start.

If this is you, please email your covering letter and CV to applications@sainou.com

Sainou is committed to diverse, inclusive recruitment, regardless of gender identity, age, race, disability, religion, ethnic origin, sexual orientation, marital status or any other basis.