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General Assistant – Heads Of Department

Posted April 10th 2023

Supporting the team who represent Heads of Department (including Directors of Photography, Production Designers, Editors) in TV, Film, Commercials, Music Videos.
Role Overview
A General Assistant supporting the upkeep and management of internal systems and social media platforms for the team of Agents. Providing administrative support to the Film / Commercial Assistant and TV Assistant.
Main duties:
General Administration
• Update Client CV’s with recent projects
• Updating IMDb
• Track awards, noting relevant nominations and wins. Adding to Clients CV’s
• Communicating with clients to check all personal details correct
• Keeping database detailing when passports / car insurance expires.
• Contact production companies for links to client work and posters for Film and TV
• Upload content to Vimeo and add to Clients webpage
• First port of call for all new client representation enquiries – Log / share with department and respond to enquires, arranging meetings or pass emails as required
• Set up new clients onto system (Terms of Business, draft new CVs, create website pages)
• Update The Grid (our internal database) with project information
• Deal with general enquiries coming into clients and pass press enquiries on to PR department
• Order champagne/flowers/gifts when necessary
• Answer overflow from Reception when required
• Arrange Travel & Entertainment for Agents – Booking Flights / Hotels / Restaurant / Meeting rooms/Tickets to awards
• Drafting Clients Biographies and Paragraphs
• Draft British Cinematography and Cinematographer’s World monthly write up, including contacting clients for behind-the-scenes photos
• Provide cover for Film/Commercial Assistant and TV assistant when necessary
Managing, tracking, and keeping social media platforms up to date
• Creating / writing posts for Instagram and Twitter. Working with Social Media team to create templates / social media strategy / think of interesting ways to engage with social media platforms for the clients
• Logging release dates – Theatrical, Premieres, Streaming, Terrestrial etc and preparing posts
• Tracking festivals and awards, across Television, Films, Commercials & Music Video and posting when relevant
• Co-ordinate with wider company
Essential Knowledge and Experience
· Administration experience and excellent attention to detail
· Experience of working as part of a team
· Excellent verbal and written communication skills
· Working knowledge of Excel / Word / Twitter / Instagram / Outlook
· Ability to maintain confidentiality
Desirable Skills
• Interpersonal Skills
• Ability to prioritise & multitask
• Experience of Canva / Meta Suite / Tweetdeck/ Vimeo
• Initiative
To Apply: Please visit to download Application Information Pack along with Application Form and Equal Opportunities Form (optional). Please do not apply without accessing this information first.
Closing date: 01st May 2023 12noon
Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.

Currently not accepting any more applications

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