Vacancies

Full time Senior Agent’s Assistant with Junior Agent responsibilities working in a team with 2 x agents at a boutique agency representing a range of award-winning TV & film writers, producers and directors. The candidate should have a minimum of 2 years’ experience working in a scriptwriter’s or similar agency and it is crucial they have a substantial level of contracts and negotiation experience and knowledge of the film/TV industry. The role offers an exciting opportunity to gain hands-on experience as part of a small team, with training to be provided. The ideal candidate will be given the opportunity to develop and grow within the company, taking on more responsibilities over time.

The position is full time for a fixed term 12-month contract. Salary: £25,000-£28,000 per annum depending on experience.

Training on scriptwriter and, where relevant, director contracts will be provided both virtually and in person at a mutually agreed location. This is a remote working role (a company laptop and phone will be provided), with the potential for a London based office/desk further down the line. Being London based is not essential, but travel to London will be required to attend in person meetings with colleagues, clients and industry contacts approximately once per week so the candidate will ideally be within commuting distance of London.

Duties include:
• PA duties: managing the office diary, booking meetings and lunch appointments, and general support to the MD and the other Agent.
• Dealing with general enquiries e.g. rights queries, questions from producers looking for writers or directors, finding out from producers whether they’re looking for writers on a particular show etc.
• Updating the agency website with the agents’ clients’ news on the home page, client page, and the individual client CVs, as well as maintaining the agency Twitter page.
• Assisting with development of client work/projects and submitting client work to producers, chasing responses and updating submission trackers.
• Dealing with client contracts administratively; issuing, sending out for signature, tracking, and logging on the agency systems when fully executed.
• Reviewing and negotiating basic client contracts working closely with the applicable Agent and providing written and verbal feedback both internally and externally to producers and legal and business affairs contacts.
• Drafting client payment remittances and invoices for approval from the relevant Agent or the agency’s accountants and sending them out as instructed, logging on the agency systems and liaising with the relevant agent and the accountants to identify client payments. Creating and maintaining client sales slips to track deals.
• Data entry on bookkeeping software Xero and liaising with accountants on this where necessary.
• General office administration: filing, maintenance of office supplies and equipment, answering phone calls.
• Reading client scripts and script submissions from potential writer clients and writing readers reports.
• Assisting with marketing clients at meetings with producers either alone or in association with other staff as agreed in advance with the Agents.
• Maintaining regular communication with the Agents via a mixture of face to face, email, video and phone catch-ups.

Essential Skills:
• Minimum of 2 years’ experience working in a scriptwriter’s or similar agency
• A good level of contracts and negotiation experience and knowledge of the film/TV industry.
• Skilled at reading and reviewing client scripts and providing feedback.
• A meticulous attention to detail
• A “can-do”, flexible attitude.
• Thorough knowledge of all Microsoft Office Packages: Word, Excel and Outlook – advance MS Excel knowledge is ESSENTIAL as GHA’s agency systems currently use Excel-based databases.
• Excellent numeracy skills
• Familiarity with web content management systems and social media platforms
• Both Mac and PC literacy.
• The ability to multitask and good organisational skills
• Dynamic positive approach
• Must be able to work well under pressure and to deadlines
• Fast learner
• Good time keeping
• Good communication skills and confident telephone manner

Desirable skills
• Some basic bookkeeping experience

Please send a CV and cover email to katie@gemmahirst.co.uk