Vacancies

A leading entertainment Agency is looking to recruit an Agents’ Assistant to proactively support the busy day to day running of their business.

This is a huge opportunity for the right candidate to build a career within one of the country’s leading entertainment agencies and a role ideally suited to someone who has worked in an Agency environment before, is ambitious and wants a career in talent management.

You will be working as part of a small team to manage the careers of a portfolio of talent and it is an integral role in helping to maintain the exacting standards within the team.

You’ll need to be willing to get stuck in, a real team player with a relaxed yet professional approach who enjoys working in a collaborative, creative environment.

We welcome and encourage applications from candidates who are under-represented in the creative industries.

Key Skills and Responsibilities:
o Minimum two years’ experience of diary management, ideally within an entertainment or media environment.
o Excellent organisational ability, able to multi-task and prioritise accordingly.
o Strong communicator and relationship builder with great people skills and a confident and articulate telephone manner, handling calls and taking detailed messages

Liaising with clients:
o Acquiring a solid knowledge of the client base and their work to date, as well as forthcoming projects
o Confirming appointments
o Sharing scripts
o Handling availability checks ad queries
 Full administrative support, invoicing and diary management.
o Handling charity/fan mail requests and responding to basic invitations.
o Updating client CVs, agency website and social channels
o Editing all showreels and self-tapes ready for submission
o Developing a strong understanding of the Agency Relationship Database – Tagmin. Keeping it accurate and current with project information and all-things client related.
o Confident with social media platforms (including but not limited to Instagram, Facebook and Twitter) and their best practices.
 Discretion and confidentiality essential.

About You…
• Proven excellent organisation and administration skills with forensic attention to detail.
• Strong interpersonal skills with the ability to work with people at all levels.
• A positive attitude with plenty of energy and enthusiasm.
• Proven ability of working autonomously and cooperatively on group tasks and proactivity when required.
• Proactive and forward thinking; able to use own initiative, plan and work to tight deadlines.
• Managing and prioritising your work under pressure with conflicting demands from several agents; and to work in a target and deadline driven environment.
• The ability to deal with highly sensitive and confidential issues in a professional manner.
• English language fluency with impeccable spelling and grammar.
• Proficient with Outlook, Google, and Apple calendar applications.
• Thrive when working in a team.

The hours are Monday to Friday 10:00 – 18:00 in Soho, London with theatre and screening events some evenings. If interested please email CV and cover letter with ASSISTANT APPLICATION in the subject line.