Vacancies

Job purpose

Insanity Group is a rapidly growing media company operating in the music, broadcast, live and digital markets. Insanity represent top tier broadcast and music talent and operate a record label in partnership with Sony Music.

An essential position within this expanding company, the Business Affairs Assistant will work directly alongside the Finance Executive and Business Affairs Executive in a supporting role and will report to the Finance Executive.

Essential tasks include being the main contact for invoicing and credit control together with undertaking administration and filing for the department. The Finance Assistant must be capable of stepping in to carry out essential functions in the event of colleagues’ absence and willing to support wider company operations where needed, for example in supporting with meetings and other operational arrangements. There is also scope for project management responsibilities such as implementing new systems etc.

Duties and responsibilities

• Generating and issuing invoices using Wrike project management software, Xero and Arrange It software programmes
• Effectively managing credit control for the whole company
• Reconciling payments on our accounting software Xero, with an understanding of how this effects the book keeping
• Assisting the Finance Executive in producing the Quarterly VAT Return
• Managing petty cash
• Arranging client payments and sending remittances
• Assisting the Finance Executive and Directors with Ad-hoc tasks
• Liaison with the in house finance and legal team and the company’s external accountants
• General administration for the Finance team
• Answering and redirecting incoming telephone calls
• Carrying out due diligence on business transactions
• Contributing to ensuring that business risk is managed appropriately
• Encouraging professionalism and probity within the business
• Ability to deputize for the Finance Executive during periods of leave

Specifications

Required:

• Working towards a CIMA, ACCA or ACA qualification
• 2-3 years’ experience of working in a finance role
• An interest in the media industries
• Excellent negotiation / mediation skills
• High levels of assertiveness, confidence and influencing skills
• Ability to think under pressure, remain calm in situations of contention, project a pro-social & professional image at all times and lead by example
• Outgoing, friendly with a ‘can do’ attitude
• Great time management skills

Desirable

To have some of the following:

• Experience of working within the entertainment industries

• Knowledge and / or experience of
o Book keeping
o Credit control
o Creating Invoices
o Using Xero or other bookkeeping systems
o Administration and filing
o Developing systems that increase productivity and efficiency
o Explaining accounting principles to non-finance members of staff