Vacancies

ROLE PROFILE
Job Title: Management Assistant
Company: Avalon Management Group Ltd.
Location: London
Reports to: Manager / Director (RA)
THE COMPANY
Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York.
Avalon, Artist Rights Group (ARG) and The Agency represent a prolific roster of artists including comedians, actors, presenters, writers and directors. Avalon’s numerous ground-breaking returning television shows currently in production include: Not Going Out (BBC), the UK’s longest running sitcom on air; Taskmaster (Channel 4), the BAFTA-winning hit entertainment format showing in 100 countries; multi Emmy-winner, Last Week Tonight with John Oliver (HBO); The Russell Howard Hour (Sky), the network’s most successful entertainment show launch since 2010; Starstruck, a new sitcom from the 2018 Edinburgh Comedy Award winner Rose Matafeo (HBO Max/BBC); Everything’s Gonna Be Okay, from creator Josh Thomas (Freeform); Breeders, a sitcom starring Martin Freeman and Daisy Haggard (FX/Sky); a new series of the iconic British satirical puppet show, Spitting Image (BritBox UK); and multiple comedy specials for Amazon Prime Video, HBO Max and Netflix.
Other landmark Avalon shows include BAFTA winning and multi Emmy nominated Catastrophe (Amazon Prime Video/Channel 4), Fantasy Football League (BBC/ITV), multi BAFTA-winning TV Burp (ITV), and Workaholics (Comedy Central USA). Avalon also distributes its catalogue of programmes to over 150 countries worldwide. Avalon has produced many globally successful podcasts and is at the top of the UK iTunes chart with the multi-award-winning Shagged. Married. Annoyed by Chris and Rosie Ramsey.
THE ROLE
Clients
Act as first point of contact for all requests/offers of work for Manager’s clients, including ascertaining all information about dates, fees etc.
Discuss offers/requests with Manager and clients.
Administrate clients’ contracts (including, later, negotiating terms).
Invoice on behalf of clients and chase payments.
Keep track of all offers, contracts and payments using the client reporting system.
Make all necessary arrangements for clients to carry out work, including liaising with production teams, organising travel, producing itineraries.
Accompany clients when working.
Liaise with PR and Marketing to update them on clients’ activities. Regularly update clients’ biographies on Avalon website.
Liaise with Promotions department over clients’ live work, including keeping a note of all gigs and payments on the weekly update sheets.
General
Organise diary – be responsible for meetings and update with clients’ events.
Connect phone calls, including conference calls.
Manage message document, keeping a note of calls made/received.
Organise any travel necessary.
Keep Manager’s contacts up to date.
New Talent
Go to comedy clubs/shows to identify new talent.
Branding
Liaising with different brands to discuss suitable clients.
Researching brands and finding suitable contracts.
Establishing new relationships with brands with a view to generating long term deals.
THE CANDIDATE
We welcome applications from candidates who demonstrate the following:
• A keen interest in the entertainment industry, preferably comedy.
• Self-motivated with communication skills and a strong attention to detail.
• Impeccable presentation skills and ability to deal with stressful situations.
• Ability to liaise with senior members of staff and company directors.
• Comfortable working closely with high-profile talent.
• Excellent organisation skills, ability to multitask.
• Experience in diary management.
We are an equal opportunities employer and are keen to encourage applications from individuals from under-represented groups.